21-001 - Grant Writing and Management Services

The City of Buda will receive sealed responses for this RFP to provide for a contract commencing within thirty (30) days after the date of the award by the City of Buda. The City of Buda will score and rank all eligible respondents. The City will negotiate a contract with the highest scoring respondent. If a contract cannot be reached, then the City will move down the list until a contract can be agreed upon. The City will issue a contract work order for the identified Project Scope of Work #1 and as funding allows, a contract work order for the identified Project Scope of Work #2.
 

1. 1. SUBMITTAL REQUIREMENTS

1. Introduction and Company Overview – Provide background information on the firm, the number of years the firm has been in business, owners, management, their contact information, and any other pertinent information. Identify and provide resumes for the key personnel that would work with the City of Buda. Staff resumes may be attached as an Appendix and will not count against the submission page limit.
2. Qualifications and Experience - Provide information on your firm’s experience in providing similar services as included in the scope of work to other government clients.
   1. Experience in writing Federal Grant applications to include FEMA
   2. Past experience in managing federal and state funded local construction projects and public programs.
3. Disclosure of other clients – Based on your knowledge of the City of Buda, disclose other firms or interest groups that your firm represents that could impact or be in conflict with the City of Buda.
4. References – Please provide contact information for three (3) organizations that your firm has represented in regard to this scope of work. Preference is given for other governmental clients such as cities and/or counties.
5. Approach – Please describe your firm’s approach to providing the services identified in the Scope of Work.
6. Communication - Provide information on how the firm will regularly communicate and keep the City of Buda updated.
7. Fees
   1. The firm shall submit an estimated total number of hours and estimated fees to complete the discreet tasks identified in the Scope and Intent.  
   2. Travel to and within Travis and Hays counties is not reimbursable.
   3. Reimbursement is permitted for certain meals, printing, and travel outside of Travis and Hays counties, if required. The submitter shall include a not to exceed amount for Reimbursements.
8. Submissions are limited to 15 number of pages, front and back.
9. A total of 5 paper along with one digital submission is required.
10. In addition to the submitted RFP, interviews may be scheduled with responsive firms to gain a better understanding of their approach, background, and experience.
11. Complete the Section “Appendix B – Proposal.”