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Travel Agency Service


Location
Tennessee
Publication Date
04/01/2020 09:26 AM EDT
Closing Date
04/21/2020 03:00 PM EDT
Issuing Organization
Shelby County School District
Solicitation Number
Description

Specifications include, but are not limited to: a)Provide airfare quotes and make bookings for SCS faculty and professional staff traveling for approved programs in support of the District’s educational purposes. The bookings should be at the most advantageous rates for the District. In addition to airfare, the District may require bookings for hotel accommodations and car rental.b)Vendor must have the ability to secure bookings by means of a vendor credit card. The District will reimburse the vendor for expenditures incurred on behalf of the District with proper invoicing to include employee name, trip ID, itinerary, etc.c)The vendor should have minimum hours of operations of 8:00 a.m. to 5:00 p.m. Monday through Friday year-round. In addition to standard business hours, the District requires 24/7 supplementarytravel services through other means –ex. toll free number. All fees and costs associated with “after-hours” calls and reservations must be identified in the response.d)Create and deliver detailed travel itinerary documents for each traveler, including advance seat assignments. Trip Identification Numbers are assigned to District travelers and should serve as the authorizations for airline tickets, car rentals, and hotel accommodations. The agency should not make any confirmed bookings without receipt of the Travel Identification Numbers.e)Vendor should outline any additional costs for flight, hotel, or car rental changes after booking.

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