1. Bin Requirements a) The Contractor shall coordinate with each Authorized User to determine the number and size of bins required to meet Authorized User needs. The quantity or location of bins may change per Authorized User at any time per request of Authorized User; Contractor shall coordinate with Authorized Users as to quantities needed per location. b) The Contractor shall not assign minimum or maximum quantities of bins to any Authorized User utilizing this contract. c) Contractor must have the ability to supply three (3) different-sized locking bins to accommodate paper/records collection at Authorized User locations. The three sizes must fall within one of each of the following inclusive ranges: 28-32, 60-70 and 90-100 gallons. Respondents are allowed to bid additional bin sizes, but one bin from each of the three inclusive ranges above are the minimum requirements. Additional bin sizes may be added to the contract based on what is in the best interest of the State at the time of contract award. Contractors shall provide rolling bins if requested by the Authorized User at no additional charge. d) All bins shall be provided free of charge to the Authorized User with no rental or delivery/pickup fees. e) The 28-32 gallon bin shall meet Joint Commission Standards (JCAHO) and have a maximum capacity of 32 gallons. f) Contractor shall maintain all bins in operable condition, replacing locks, lids, handles, etcetera as needed. Contractor shall replace and repair damaged bins at no additional charge to the Authorized User; the Authorized User determines if a bin needs to be replaced. g) Contractor shall clearly mark bins for their intended use with a list of items that may or may not be placed in bins. h) The Contractor shall retain ownership of the bins. The Contractor shall agree that the State shall not be responsible for any liability incurred by the Contractor, the Contractor’s employee, or subcontractor personnel arising out of the possession, use, maintenance, delivery, return, or collection from the bins provided by the Contractor. 2. Bin Servicing a) All materials shall be destroyed to the applicable NAID specifications. If at any point these specifications are updated by NAID it is the Contractor’s responsibility to abide by the new specifications and notify Contract Administrator immediately. b) Contractor shall provide “Certificate of Destruction” at the end of each service to Authorized User representative on the same day of service. Certificate of Destruction format shall be at the discretion of the Authorized User. c) Contractor shall provide additional destruction documentation at the request of Authorized Users. d) Contractor agrees that the Authorized User, at any time throughout the contract, may accompany the Contractor during any collection, hauling, weighing, or destruction process being conducted by the Contractor for mobile destruction. Contractor shall not restrict or in any way limit the Authorized User’s right or ability to oversee any services provided by the Contractor. e) For Mobile Shredding Services, the Contractor shall clean up the immediate document destruction area and ensure that all loose materials are collected and removed each time document destruction services are performed. f) Authorized Users reserve the right to decide which shredding service is best for them and which service maintains the required level of security for sensitive documents. 3. Delivery and Servicing of Bins a) The Contractor shall deliver all bins and have them available for Authorized User use within five (5) business days of request/purchase order, unless otherwise specified and agreed upon by Authorized User. b) Delivery and retrieval shall be made during normal business hours only, 8:00 a.m. to 4:30 p.m. Monday through Friday except for State holidays, unless prior approval for other times has been obtained from the Authorized User in writing. c) Contractor shall deliver bins on the dates and times agreed upon by the Authorized User and Contractor. The Authorized User has the right to refuse any unscheduled pick-ups without charge or penalty. d) Contractor shall be responsible for delivery, set-up and all transportation costs. e) Contractors and subcontractors are required to sign-in and sign-out at all State facilities. Security provisions for all State facilities must be strictly observed. f) Contractors shall utilize proper entrances, exits, and elevators designated by authorized users at each State facility
