1. Maintaining a comprehensive system of records, bookkeeping, inventory, and accounts in accordance with HUD regulations, MDHA policies and procedures, and MDHA billing requirements. The system must have the capacity to produce monthly reports as required by MDHA. 2. Maintaining all information pertaining to residents in Yardi and Rent Café database used by MDHA, or comparable database which must include certifications, leasing activity, work orders, rent and other fee collections. 3. Ensuring that the Low-Income Housing Tax Credit Properties are operated and maintained in compliance with all applicable requirements of Sections 42 and 142 of the Code and the Tax Credit Restrictive Covenants. 4. Ensuring compliance with all applicable Federal, State, and local laws and regulations, as well as applicable requirements of HUD’s RAD program for Section 8 Project Based Rental Assistance (PBRA) and MDHA policies and procedures, including Section-8 (PBRA) Contract Renewals with Rent Comparability Study when appropriate, OCAF Adjustments, Utility Adjustments, monthly Voucher Processing and Occupancy Reviews by HUD or its Contract Administrator. Other applicable laws and regulations include but are not limited to, complying with requirements for reasonable accommodation requests and the Violence Against Women Act (VAWA) requirements, as well as all required forms and materials pertaining to leasing and re-certifications, as applicable. The successful Responder will keep a record of all compliance activities, which will be subject to MDHA’s review at any time. 5. Making, entering into, and managing contracts for extermination, snow removal, grounds keeping, and other necessary maintenance and repairs, including ordinary/extraordinary maintenance (outside routine maintenance; capital related). MDHA may require the management agent to enter into an extermination contract with a particular vendor, or alternatively the management agent may be required to use MDHA’s vendor to provide extermination services. Contracts for extermination are subject to review/approval by MDHA. MDHA reserves the right to review and approve all third-party contracts.
