Specifications include, but are not limited to: The City of Knoxville seeks statements of qualifications from responsible and qualified firms or teams to provide professional Owner’s Representative services to facilitate the Planning, Design, Bidding, and Construction of a new Public Safety Complex for the City’s Police and Fire Departments. The intent of the project is to develop a new Public Safety Complex, through either new construction or renovation of an existing site, which accommodates and consolidates the entire Knoxville Police Department (KPD) staff, the Knoxville Fire Department (KFD) Administration staff, and City of Knoxville Municipal Court. The complex may also include accommodations for K-9, training, and other facilities. 5.1 The selected OR will meet on a periodic basis with a Working Group that represents the stakeholders on behalf of the City. The Working Group will serve in an oversight function, potentially consisting of, but not limited to, representatives from the Mayor’s Cabinet, Police Department, Fire Department, Parks & Recreation, and possibly others. 5.2 Assist the City by procuring and contracting for the services of architect(s), engineers, any other consultants necessary, and construction contractor(s) necessary to complete the Project. OR responsible for design, acquisition, and installation of FFE and for assisting the City in the relocation of staff and equipment to the new complex. OR will negotiate the terms and conditions of the contract(s), all subject to the written approval of the City, and such contract(s) shall be executed by the OR on behalf of the City upon written authorization of the City. 5.3 Design Program Development: Perform analysis of existing site conditions to develop design objectives, constraints, opportunities, and criterial to identify all project parameters. Conduct discussion with Working Group members, as well as other stakeholders, to understand and document the project’s design program. 5.4 Develop project budgets which are satisfactory to the City for the Project, to include all costs for the completion and delivery of the Project, such costs to include land acquisition and investigation, site work, potential temporary relocation of the KPD staff housed at the existing Safety Building, construction, furniture, fixtures and equipment, access control and security, design and engineering, OR fees, and expenses. 5.5 Monitor the cost of the Project in all phases and provide updates to the City immediately of any variances. 5.6 Develop a Master Schedule for approval by the City to include key milestones to be accomplished by the Project participants. The Master Schedule shall define the length of time for all phases of the Project. The City shall retain full and final decision-making authority with respect to the Master Schedule. Monitor the Master Schedule throughout the Project and apprise the other team members (in writing) when actual or potential constraints to achieving the schedule goals occur; make written recommendations for corrective action, update the schedule as needed, and coordinate/monitor the implementation of all corrective actions.
