(1) Sorter, (4) Self-Checks and (5) Point-of-Sale Systems The LIBRARY is requesting proposals from qualified vendors to provide one-five bin AMH sorter to secure materials, installation and training, which must work with the library’s integrated library system(ILS), Library Solution(TLC) at the CMCPL North Branch library. The LIBRARY needs the exact specs required for installation within this bid proposal. We may need the awarded VENDOR to ensure they can meet requirements in a timely nature due to the building being completed in August and the GRAND opening on September 13th, 2025. Bidder shall install the system as specified in the RFP, by manufacturer-trained technicians subject to exceptions made in the response and agreed upon in writing. The North Branch Library requires all items be installed by September 10th with the exception of the sorter being installed within at most 90 days of September 13th unless another date is agreed upon with the Library. Vendors must provide pricing and descriptions for the following: 1. One (1) AMH system with sorting functionality 2. Four (4) RFID-enabled self-check stations 3. Five (5) RFID-enabled POS stations four (4) with cash drawers 4. All related software, licenses, and middleware 5. Installation services and testing 6. Staff training (in-person or remote) 7. Documentation and support manuals 8. One-year full warranty with support 9. Optional ongoing maintenance/service contract AMH/Sorting System 1. The AMH system will be located at the circulation workroom of the North Branch Library and should transport/move media gently; and be safe, durable, and low maintenance. The system must be modular and expandable. Transport must also be suitable for "light" media (e.g. magazines). Please include (via an attachment to this completed proposal form) a detailed description and visual documentation of the proposed AMH system. 2. Capability of distributing returned items into separate bins, totes, trolleys or trucks according to criteria established by the Library. Five (5)separate divisions are needed, and any combination of bins, totes, trolleys or trucks should be considered to maximize use of available space. 3. Include one exterior patron induction station and one staff induction station. 4. Sort items for re-shelving at the North Branch Library or delivery to branches. 5. The book trolleys/bins/totes/trucks should be ergonomic and equipped with an automatically adjustable bottom. 6. The filling of the bins is always monitored. If a book trolley/bin/tote/truck is full, a message will be shown at the staff screen(s) as well as alerted by a signal lamp. Furthermore, on the staff display, a message is displayed by text and graphics. Messages can also be sent via email or SMS. Please describe how this function operates when a bin is full. 7. Describe whether a hold slip will be printed automatically or via batch print at a dedicated hold slip printer. 8. Describe how the system can stay operational if the ILS is offline. 9. Configuration changes must be possible from the centralized location. It must be easily reconfigured for additional or modified sorting arrangement. 10. Provide continuous automated check-in without an operator and without jamming for 24 hours a day, 365 days a year. Can be automatically turned on and off. Can adjust during night hours as some carts fill, and others are empty. 11. The software must allow for remote diagnosis and automatically send email or SMS message to staff in case of disturbances. 12. Describe capacity of items per hour with one patron induction and one staff induction. 13. Require no more than one staff member to operate the AMH system. 14. Operate at a sound level within OSHA requirements. 15. Not utilize a compressor. Information is needed on the system architecture. Please provide a diagram and description of the proposed system. Describe options for vendor to connect to Library network for application of security patches.
