Request for Information (RFI) Commercial and Industrial Machinery and Equipment Repair and Maintenance Services NAICS 811310 San-I-Pak Maintenance Purpose: The Department of Veterans Affairs (VA) is seeking information from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) located in Tennessee that provide on-site monthly treatment of regulated San-I-Pak medical waste system under NAICS code 811310. This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Background: The VA requires ongoing maintenance and repair services for San-I-Pak Medical Waste System equipment. The objective of this RFI is to identify capable SDVOSB/VOSB vendors who can provide these services, ensuring compliance with the Nonmanufacturer Rule. Scope of Services: The required services may include, but are not limited to: Preventive maintenance Diagnostic and repair services Parts replacement and upgrades Emergency repair services Regular system inspections Requested Information: Interested SDVOSB/VOSB vendors are requested to provide the following information: Company Information: Company Name Address Point of Contact (Name, Title, Phone Number, Email Address) DUNS Number SBA or VIP Verification Status Capabilities Statement: Summary of services offered under NAICS 811310 Types of machinery and equipment serviced Geographic coverage area within Tennessee Staff qualifications and certifications Past Performance: Provide a list of previous contracts or projects completed similar in scope to the services described. Include the project/client name, contract value, time period, and a brief description of the services provided. Contact information for client references if available. Compliance with Nonmanufacturer Rule: Describe how your company complies with the Nonmanufacturer Rule, ensuring that all services provided are performed by your company or other qualifying small businesses. Additional Information: Any other relevant information that demonstrates your company s capability to meet the VA s needs. Submission Instructions: Please submit your RFI response via email to Dawn Collins at Dawn.Collins@va.gov by 09/19/2025 at 11:00 AM EST. Ensure that your response is comprehensive and addresses all requested information. Disclaimer: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Contact Information: For any questions or clarifications regarding this RFI, please contact: Dawn Collins Contract Specialist Dawn.Collins@va.gov 423-979-3640 DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Solicitation Description for RFI Title: Request for Information (RFI) for Commercial and Industrial Machinery and Equipment Repair and Maintenance Services San-I-Pak Maintenance NAICS Code: 811310 Introduction: The Department of Veterans Affairs (VA) is seeking information from qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) for providing repair and maintenance services for San-I-Pak. Purpose: The purpose of this RFI is to gather information from interested and capable SDVOSB/VOSB vendors regarding their ability to provide the necessary services and to assess their compliance with the Nonmanufacturer Rule. This RFI aims to identify potential sources for a future solicitation and to understand the market capabilities. Scope of Work: The VA requires comprehensive repair and maintenance services for San-I-Pak machinery and equipment. The services include, but are not limited to, the following: Preventive Maintenance: Routine inspection and servicing of equipment to ensure proper operation and to prevent equipment failure. Diagnostic and Repair Services: Troubleshooting and resolving issues with equipment, including mechanical, electrical, and control systems. Repair or replacement of faulty components. Parts Replacement and Upgrades: Supply and installation of new or upgraded parts to enhance equipment performance or replace outdated components. Emergency Repair Services: Rapid response to urgent repair needs to minimize equipment downtime and ensure operational continuity. Regular System Inspections: Conducting detailed inspections of equipment systems to identify potential issues and recommend corrective actions. Key Requirements: Interested vendors must meet the following requirements: SDVOSB/VOSB Verification: Vendors must be verified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business (VOSB) in the VA's SBA or Vendor Information Pages (VIP) database. Experience and Capabilities: Demonstrated experience in providing repair and maintenance services for San-I-Pak machinery and equipment. Adequate staff qualifications and certifications to perform the required services. Compliance with Nonmanufacturer Rule: Vendors must comply with the Nonmanufacturer Rule, ensuring that the services provided are performed by the vendor itself or other qualifying small businesses. Submission Requirements: Vendors interested in responding to this RFI should provide the following information in their submission: Company Information: Company Name Address Point of Contact (Name, Title, Phone Number, Email Address) DUNS Number SBA or VIP Verification Status Capabilities Statement: Summary of services offered under NAICS 811310 Types of machinery and equipment serviced Geographic coverage area within Tennessee Staff qualifications and certifications Past Performance: List of previous contracts or projects completed similar in scope to the services described. Include project/client name, contract value, time period, and brief description of services provided. Contact information for client references if available. Compliance with Nonmanufacturer Rule: Description of how the company complies with the Nonmanufacturer Rule. Additional Information: Any other relevant information that demonstrates the company s capability to meet the VA s needs. Submission Instructions: Please submit your RFI response via email to Dawn Collins at Dawn.Collins@va.gov by 09/19/2025. Ensure that your response is comprehensive and addresses all requested information. Disclaimer: This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Contact Information: For any questions or clarifications regarding this RFI, please contact: Dawn Collins Contract Specialist Dawn.Collins@va.gov 423-979-3640
