UNIVERSITY OF SOUTH DAKOTA ATHLETICS (herein referred to as “USD”) invites proposals from qualified vendor(s) to provide “Air Charter Service” for the 2025-26 USD women’s volleyball season as described in this document. It is our intent to receive proposals from qualified vendor(s) demonstrating the capability to provide the quality of service and/or product required to meet the needs and objectives of the USD Athletic Department. If the RFP process is successful, USD will enter into a contract(s) with the successful vendor(s) for the product or service. This contract may be awarded to multiple vendors and will be for the 2025-26 Women’s Volleyball season only (1 round trips, or a one way out of Yankton, SD to Tulsa, OK). USD reserves the right to award any of these flights. Details of submission, award and corresponding contract are outlined in Section 1.5. 1.3 SPECIFIC REQUIREMENTS: 1. Aircraft with passenger capacity as noted in the RFP and must be able to accommodate all baggage and equipment. 2. Estimated times of departure are shown in the attached schedule and are subject to change resulting from game time changes, television broadcasting, weather, etc. 3. Pricing will include all costs associated with a trip including any state or federal taxes, surcharges, landing fees and airport fees. 4. USD prefers cabin-seating arrangements enhanced for transporting athletes. 5. Each vendor will provide a confirmation of the team schedule including information on or additional cost involved with providing last minute flexibility in arrival and departure times. 6. Vendor will state when, in days, the last change in schedule can be made prior to a flight. 7. Any payment to carrier/charter Company must be held in an approved escrow account until trip is completed. 8. Availability of aircraft must be verified, or responses will not be considered. 9. In recognition of the volatility in the cost of fuel, USD shall pay vendor, or vendor shall pay USD, as the case may be, a one-time fuel true-up “after” the last charter has been completed. 10.USD will “NOT” pay for any fuel surcharges before trip(s) scheduled departure. 11.For each trip, fuel pricing must be representative of “current” fuel pricing at each destination.
