This is a SOURCES SOUGHT notice for market research purposes to determine the availability of qualified sources capable of providing the services described within the solicitation. Potential contractors are invited to provide a response via e-mail to Shanna Comparato at shanna.comparato@va.gov by June 4, 2025, 5:00 p.m. Central Standard Time.
Responses will be used to determine the appropriate acquisition strategy.
Service: Community Based Outpatient Clinic (CBOC) for the Department of Veterans Affairs (VA), Black Hills Healthcare System in Pierre, South Dakota. The proposed CBOC services include leasing, furnishing, equipping, and staffing one CBOC and providing Primary Care services to veterans. Mental Health services are anticipated to be provided by VA staff members via telehealth or at the main VA facility. The proposed CBOC will provide services for an estimated 890 - 1,066 veteran patients. The current CBOC is operated by a contractor and is in Pierre, South Dakota.
The anticipated contract will be a re-competition for services to begin at the end of the current contract. The anticipated contract period is a 10-year contract with Nine (9) Option Periods. Services estimated to commence on 1/1/2026. All companies wishing to do business with the U.S. Government must be registered in the System for Award Management (SAM) at https://www.sam.gov/. Please note that there is no charge to register in SAM.
If you are a potential interested contractor, please provide the following information:
1) Company name, address, point of contact name, phone number, e-mail address, and UEI number.
2) Is your firm eligible for participation in a small business program? This includes:
[ ] Small Business;
[ ] HUBZone;
[ ] Small Business 8(a);
[ ] Small Disadvantaged Business;
[ ] Women-Owned Small Business;
[ ] Service-Disabled Veteran-Owned Small Business;
[ ] Veteran-Owned Small Business; or
[ ] Other
The North American Industry Classification System (NAICS) code for this procurement is 621498, (All Other Outpatient Care Centers) the largest a firm can be and still qualify as a small business for Federal Government programs under this NAICS code is no larger than $25.5 Million average annual receipts.
[ ] Yes, Identify applicable small business program ____________________________
[ ] No, Large Business (over $25.5M average annual receipts)
[ ] No, Non-profit
3) In your opinion, do you see any risk areas associated with this effort that might disrupt the CBOC services? If yes, how could they be mitigated?
4) If your company were selected, how many calendar days would your company need after the contract award date before you could be completely set-up and begin providing services?
[ ] At the current location - 90 days 120 days; Other ______ (Please populate your estimated data)
[ ] At a new location - 90 days 120 days; Other ______ (Please populate your estimated data)
5) Please submit a brief capability statement (less than 2 pages) with enough information to demonstrate to the VA that your company can provide the services. Please include:
- Whether or not your company has experience setting up and operating a VA CBOC;
- Whether or not you have experience with the current Patient Aligned Care Team (PACT) modeled clinics;
- Whether or not your company has experience using the capitated (per member per month) rate method;
- The estimated range your capitated rate might be for providing Primary Care services for an estimated 890 - 1,066 veteran patients in the location of Pierre, South Dakota:
[ ] $60-$70,
[ ] $70-$80,
[ ] $80-$90,
[ ] $90-$100,
[ ] $100-$110,
[ ] $110-$120,
[ ] $120-$130
[ ] Other (Please populate your estimated range PMPM Capitated rate)
The capability statement request is not a Request for Quotations, Request for Proposals or Invitation for Bids, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding your company's ability and price range to provide the services listed above.
Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. The capabilities will be used to determine the appropriate acquisition strategy. Other than small businesses (i.e., Large Businesses) are requested to respond to this notice in the event the market does not indicate Small Business interest.
6) Provide any additional feedback that you feel is relevant (e.g., problems or any other issues experienced with similar contracts).
This posting is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited.
Thank you for your participation and interest in serving our nations’ Veterans.
