Sources Sought: Medical Waste services for the Pine Ridge Indian Health Service (IHS) Hospital
Sources Sought Notice Number: IHS1515419
This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation or commitment by the Indian Health Service.
This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises (IEE).
- BACKGROUND
The Pine Ridge IHS requires medical waste services for the following locations:
Pine Ridge IHS Hospital, Pine Ridge, SD; Martin Health Clinic, Martin, SD; Kyle Health Center/Wellness Center/Four Directions Clinic, Kyle, SD; Wanblee Health Center, Wanblee, SD
The hospital has determined that having medical waste transported off site, ground sterilized and disposed of in an EPA approved landfill bise incineration on site, under the new incinerator regulations, is more economical.
2.1 OBJECTIVE
The primary objective of this project is to secure a contract for medical waste services- weekly collection, transportation and proper storage and destruction of all the bio-hazard, infectious and medical waste on a weekly basis for the Pine Ridge HIS and outlying clinics.
- CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS (IF APPLICABLE)
The Contractor shall furnish all labor and equipment, pay applicable taxes and have appropriate licenses. Please see attached Statement of Work (SOW) for details.
- TYPE OF ORDER
This is a firm fixed price purchase order.
- ANTICIPATED PERIOD OF PERFORMANCE
Period of Performance: Base plus option periods
- PLACE OF PERFORMANCE
The following locations on the Pine Ridge Indian Reservation, South Dakota:
Pine Ridge IHS Hospital, Pine Ridge, SD
Martin Health Clinic, Martin, SD
Kyle Health Center/Wellness Center/Four Directions Clinic, Kyle, SD
Wanblee Health Center, Wanblee, SD
- REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE
Complete deliverables schedule listed below.
DELIVERABLE DELIVERABLE DESCRIPTION / FORMAT REQUIREMENTS Amount
Base Year Medical waste services- weekly pickup various locations 155,000 lbs/year
Option Periods 1 Medical waste services- weekly pickup various locations 155,000 lbs/year
- PAYMENT
Invoices shall be processed through the Invoice Processing Platform (IPP).
- Anticipated Period of Performance:
Period of Performance: Base year plus option periods
- Capability Statement/Information:
Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm’s own risk. The following information shall be included in the capability statement:
1. A general overview of the respondent’s opinions about the difficulty and/or feasibility of the potential requirement, and any information regarding innovative ideas or concepts.
2. Information in sufficient detail of the respondent’s (a) current capability and capacity to perform the work; (b) prior completed events of similar nature/size; (c) organizational experience and management capability; and (d) examples of prior completed Government contracts and other related information.
3. Documentation on the ability to provide a medical waste services. To be considered capable of fulfilling this requirement evidence of an Offerors ability to fully satisfy the requirements described above must be provided.
4. The respondents’ Unique Entity Identifier (UEI) number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZone, etc.) Pursuant to the North American Industry Classification System (NAICS) code: 562211, Hazardous Waste Treatment and Disposal or comparable NAICS
5. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition.
6. The capability statement shall not exceed 10 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins.
7. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern’s name and address). Responses will be reviewed only by IHS personnel and will be held in a confidential manner.
F. Closing Statement
Point of Contact: Mary Sarenana, Purchasing Agent, at mary.sarenana@ihs.gov 605-867-3379
Submission Instructions:
Interested parties shall submit capability via email to mary.sarenana@ihs.gov. Must include Sources Sought Number IHS1515419 in the Subject line. The due date for receipt of statements is August 27th, 2025, 4:00 p.m. Mountain Standard Time.
All responses must be received by the specified due date and time in order to be considered.
This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS.
IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, IHS may issue a Request for Quote (RFQ).
THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against IHS shall arise as a result of a response to this notice or IHS’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. Pine Ridge IHS Hospital, Pine Ridge, SD; Martin Health Clinic, Martin, SD; Kyle Health Center/Wellness Center/Four Directions Clinic, Kyle, SD; Wanblee Health Center, Wanblee, SD
