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Statewide Inbound Mail Processing Equipment


Location
South Carolina
Publication Date
05/19/2020 09:39 AM EDT
Closing Date
05/26/2020 05:00 PM EDT
Issuing Organization
South Carolina Election Commission
Solicitation Number
Description

Specifications include, but are not limited to: 1)System must have the ability to upload information into the voter registration system (VREMS)including,but not limited to,return date, batch number, voter ID,andelection ID.2)Vendor shall propose an automated envelope sorting system that is scalable with “sorting pockets”or equivalentfunction or feature. 3)System must have the ability to sort out—into variable “pockets”—ballot envelopes that have been marked as challenged or rejected.4)System shall provide an accurate count of processed mail pieces.5)System must scan and capture the image in thesignature block area.6)System must have the ability to identify and sort out automatically—into a different pocket—envelopes that have not been signed by the voter.7)System must identify ballot return envelopes that may not contain all contents expected to be returned andsort such envelopes to a pocket. This ability must be customizable for each election as ballot size and envelope contentsmay change.8)System must be able to open (mill) envelopes without damaging the contents. The milling area will have the ability to keep the area clean of all debris. 9)System shall store envelope images, voter data, and reports in a directory that can be accessible to the operator. All information shall be date/time stamped and archivable.10)Vendor shall provide standard support as well as extended support during election periods (including weekend, holiday, and after-hours support). 11)Vendor shall provide training on new equipment, manuals and documentation, as well as ongoing support and maintenance services.12)All system upgrades shall be performed on-sitein consultation with SEC staff.

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