a) Upon receipt of the HVAC work order (by CCSD, Maintenance Service Provider, or the assigned HVAC Contractor) for a specific facility/facility the contractor is responsible for visiting the site within 48 hours of receiving the work order. b) Upon arriving at the site, the Contractor is responsible for reviewing the HVAC system’s location and performing a thorough diagnostic evaluation to identify issues impacting performance, including mechanical, electrical, and control system failures. c) Based on diagnostic findings, the Contractor will perform necessary repairs to HVAC systems, including but not limited to: a. Replacing or repairing faulty components (e.g., compressors, motors, fans, thermostats, heat exchangers, variable frequency drives, etc.) b. Fixing refrigerant leaks c. Addressing electrical faults d. Repairing or replacing thermostats and control systems e. Reporting preventative maintenance deficiencies related to cleaning and replacement of air filters, coils, ductwork, and other tasks identified on the maintenance preventative maintenance HVAC checklist. d) Upon identifying the cause of the HVAC system failure, the Contractor is to contact the Director of Buildings and Grounds and the HVAC Maintenance Manager of the required repair and the associated cost. An approval from the Colleton County School District must be obtained before proceeding with repairs. e) Upon completion of repairs, the Contractor will thoroughly test the HVAC system to ensure full functionality and that all components are operating within the manufacturer’s specifications. f) The Contractor is required to provide ongoing updates on the HVAC work order throughout the repair process, ensuring transparency and communication regarding the status of repairs. g) Upon completion of the repairs, the Contractor will update the HVAC work order, to close out the work order, to include photos documenting the before, during, and after conditions of the HVAC system, provide a summary report outlining the repair process, parts replaced, and any recommendations for future maintenance or upgrades to prevent future breakdowns or inefficiencies, and any relevant warranties for parts and services provided.
