1. Pre-Event Planning and Readiness The Municipality seeks a respondent to provide pre-event planning, coordination, and technical assistance to support emergency preparedness and seamless integration during future activation. The following services will be provided: 1.1. Planning and Coordination Respondent will schedule a meeting with the Municipality within 30 days of contract start date to initiate deliberate joint planning of logistical, operational, and administrative components of response and recovery. Respondent will conduct ongoing plan reviews with the Municipality at least annually or as requested, incorporating updated plans, processes, procedures, points of contact, Lessons Learned, guidance and policy updates, and hazard-specific considerations. 1.2. Technical Review and Site Assessment The Municipality and Respondent will collaborate on review and development of site-specific plans for Points of Distribution (PODs), base camps, staging areas, community reception centers, donation centers, and other known needs of the Municipality. Respondent will work with the Municipality to identify and document support needs for critical public facilities, wildland and urban firefighting, emergency communications, and other specialized infrastructure requiring pre-planned support, along with specific systems or programs that the Municipality requests Respondent to use. As part of this effort, Respondent will address the identified needs and plan for the use of applicable systems. 1.3. Training and Exercises Respondent will participate in training, exercises, workshops and planning events upon the Municipality’s request to support integration with the Municipality and their stakeholder teams, and to receive and provide technical insight to enhance preparedness. 1.4. Support During Incident Projection or Occurrence Respondent and the Municipality will engage each other to prepare for projected incidents, events, and training and exercises to coordinate needs in alignment with pre-established planning documents. Respondent will maintain readiness to mobilize support and resources with both advance notice and immediately for spontaneous incidents.
