1. Functional Requirements: a. Work order management (scheduled and unscheduled maintenance) b. Preventative maintenance scheduling and alerts c. Asset lifecycle tracking d. Inventory and parts management e. Fuel tracking and integration with fuel card systems f. Mechanic time tracking g. Inspection checklists and compliance tracking h. Reporting and analytics dashboards i. VIN decoding and vehicle specs retrieval j. Mobile access for field personnel 2. Technical Requirements: a. Cloud-based preferred b. Role-based user access c. Secure data encryption and user authentication d. API capabilities for integration with: I. Financial systems ([e.g., Tyler, SAP, etc.]) II. Telematics (e.g., Geotab, Samsara) III. Fuel systems e. Data import/export features f. Scalability for future growth 3. Training and Support: a. Initial setup and configuration b. User Training (administrative and end-user) c. Ongoing technical support (helpdesk, ticketing system) d. Software documentation and user manuals
