This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation No. 6913G625Q300049 is issued as a Request for Quotation (RFQ). This solicitation is being conducted under FAR Part 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This solicitation document and Incorporated provisions are those in effect through Federal Acquisition Circular 2025-05, effective 8/7/2025. The NAICS Code is 813920; the Small Business size standard is $23.5M.
The U.S. Department of Transportation, John A. Volpe National Transportation Systems Center (Volpe Center), intends to solicit and award a purchase order to Air Traffic Control Association (ATCA), Alexandria, VA, in accordance with FAR Subpart 13.106-1(b), for conference space at the 2026 Annual ATCA Conference and Exhibition in Washington, DC, in accordance with the attached specification sheet.
BACKGROUND
Volpe National Transportation Systems Center (Volpe Center) staff will participate in the 2026 Annual Air Traffic Control Association (ATCA) Conference and Exhibition. The booth must be reserved and the space confirmed prior to August 31, 2025, per Volpe conference planning requirements.
ATCA will finalize details of their floor plan and anticipate making changes to the current layout. For documentational purposes, ATCA has allocated booth spaces 36, 36a, 36b, 37, 37a, and 37b. However, as ATCA finalizes the floor plan, Volpe’s specific location may change due to ideal placement and visibility.
The booth space must be reserved and confirmed by ATCA. The booth space is in the exhibition hall at the Charleston Convention Center in Charleston, SC.
The Volpe Center POC who will accept the booth space reservation and confirmation is Chiemi Wehrung and will be be acknowledged via email.
REQUIREMENTS/SPECIFICATIONS
The Government intends to award a firm fixed price purchase order as a result of this Combined Synopsis/Solicitation. This notice is expected to result in a single award, subject to receipt of an acceptable quote. Please provide a firm fixed price quote in accordance with the items listed below:
CLIN 00100 - RESERVATION AND CONFIRMATION: Charleston Convention Center Exhibit Space (36, 36a, 36b, 37, 37a, and 37b) dimensions: 20x30 space
Quantity: 1
Unit: EA
Unit Price: $__________________
Total Price $__________________
PSC: X1AB
CLIN 00200 – Application for ATCA Connect Conference
Quantity: 1
Unit: EA
Unit Price: $__________________
Total Price $__________________
PSC: X1AB
CLIN 00300 – Attendee Badges
Quantity: 1
Unit: EA
Unit Price: $__________________
Total Price $__________________
PSC: X1AB
PERIOD OF PERFORMANCE
The period of performance for the resulting award will be August 31, 2025 to September 15,2025
INSTRUCTIONS TO OFFERORS
This combined synopsis/solicitation hereby incorporates all Federal Acquisition Regulation (FAR) provisions and clauses contained herein.
FAR 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition and is incorporated by reference.
FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (MAY 2024) (DEVIATION FEB 2025) (attached)
All Offerors must include a completed copy of the provision at FAR 52.212-3. An Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certifications electronically in the System for Award Management (SAM) accessed through http://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. All Contractors must be registered in SAM in order to receive an award from a DOT Agency.
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated by reference.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, (JAN 2025) (DEVIATION FEB 2025) is hereby incorporated by reference; additional clauses cited in FAR 52.212-5 that apply to this acquisition are: 52.209-36, 52.222-3, 52.222-19, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-15, 52.223-18, 52.225-1, 52.225-2, 52.225-13, 52.226-8, 52.232-33 and 52.232-40.
The following FAR and TAR clauses also apply to this solicitation and are incorporated by reference:
- FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)
- FAR 52.252-2, Clauses incorporated by reference (FEB 1998)
- FAR 52.252-6, Authorized Deviations in Clauses (NOV 2020)
- TAR 1252.232-70, Electronic Submission of Payment Requests (DEVIATION) (AUG 2025) (attached)
The provisions and clauses cited in this notice can be viewed at http://www.acquisition.gov/far.
The offer should be addressed to the following: U.S. Department of Transportation, Volpe National Transportation Systems Center, Attn: Karen Marino, V-222, 220 Binney Street, Cambridge, MA 02142. The signed offer must be submitted via e-mail to the contracting officer Karen.Marino@dot.gov. The time for receipt of offers is 3:00 PM Eastern Time on 08/27/2025. No telephone requests will be honored. The Government will not pay for any information received.
