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Basic Information

Reference Number

0000403561

Issuing Organization

City of Myrtle Beach

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

26-R0003

Title

AI Roadway & ROW Monitoring

Source ID

PU.AG.USA.2927384.C20919576

Details

Location

United States, South Carolina, Horry County

Delivery Point

3231 Mr. Joe White Avenue, Myrtle Beach, SC 29577

Purchase Type

Duration: 1 year
Option: Annual Renewal

Piggyback Contract

Description

It is the intent of this Request for Proposal (RFP) to secure an artifical intelligence (AI) solution to monitor and assess roadway and right-of-way (ROW) conditions, including asset and property conditions that are visible from the roadway and right-of-way areas, and create, process, and track related internal work orders and/or cases.

Dates

Publication

11/04/2025 02:47 PM EST

Question Acceptance Deadline

11/10/2025 10:00 AM EST

Questions are submitted online

Yes

Closing Date

12/02/2025 02:00 PM EST

Contact Information

Ann Sowers

843-918-2172

asowers@cityofmyrtlebeach.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Training Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Small Business Survey	Optional	No	Yes
Contact Information Page	First page of RFP document	Yes	Yes
Signed Terms and Conditions	Page 24 of RFP document	Yes	Yes
Company Overview	Max. 3 pages	Yes	Yes
Portfolio of Relevant Work	Max. 10 pages	Yes	Yes
Product Overview	Max. 10 pages	Yes	Yes
AI Incident and Risk Mitigation Plan	Max. 10 pages	Yes	Yes
AI Fact Sheet	Exhibit B	Yes	Yes
References	Page 37 of RFP document	Yes	Yes
Proposal and Signature Document	Page 38 of RFP document	Yes	Yes
Local Vendor Preference	If Applicable	No	Yes
No entries

Additional Bidding Instructions

If choosing physical delivery option, sealed envelope must be submitted to:
City of Myrtle Beach Procurement Division
3231 Mr. Joe White Avenue
Myrtle Beach, SC 29577
The City of Myrtle Beach will not be responsible for late or misdirected mail.

Envelope 2 - Pricing

Pricing

Lump sum

Additional Bidding Instructions

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.