A. SCOPE OF THE SERVICES The District serves grades K-12 and consists of 4 schools and 3 small programs/schools, including 2 elementary schools, 1 middle school, and 1 high school, with 1 preschool program, and 2 smaller high school programs. The primary goals for the Services to be provided by the sought by the Board are to: 1. Enhance Communication: Provide timely, relevant, and centralized information to all stakeholders in multiple languages; 2. Ensure Accessibility: Guarantee strict adherence to the highest accessibility standards (WCAG 2.1 AA or higher); 3. Modernize Design: Implement a mobile-first, responsive design that reflects the quality and character of the District; 4. Simplify Management: Provide an intuitive Content Management System (CMS) that allows authorized staff across the District and schools to easily update and manage content without technical expertise. The Services provided by the Proposer selected by the Board for the design, implementation, and hosting of the Platform shall include: 1. Design & Architecture: Modern, responsive, and accessible site architecture and design for the main District site and all 4 individual school sites and 3 sub-sites. 2. Implementation: Development of the site, content migration support, and integration with key third-party systems (e.g., PowerSchool, CIAC, Social Media platforms, MFA with Azure/Duo, and Google Workspace). Integration with our school messaging system (SchoolMessenger) would be beneficial but not required. 3. Hosting & Maintenance (Multi-Year): Secure, reliable, high-availability hosting (99.9% uptime minimum) and ongoing platform maintenance, security patching, and technical support for the duration of the three-year contract. 4. Training: Comprehensive training for content administrators and power users across the District. 5. Certification: Providing a formal, written guarantee that the proposed platform and all public-facing deliverables will meet or exceed Web Content Accessibility Guidelines (WCAG) 2.1 Level AA standards at the time of launch and throughout the three-year contract. 6. Ongoing Compliance: Ensure ongoing compliance, including internal monitoring tools, compliance checks within the CMS, and a roadmap for adapting to future WCAG standards (e.g., WCAG 2.2). 7. Testing: Accessibility testing during development (e.g., automated tools, manual screen reader testing, user testing with individuals with disabilities). 8. Remediation Plan: Remediation of accessibility issues reported by the District or thirdparty audits.
