24-T01 - FCC 470# 240024171 - E-Rate Eligible WiFi Access for School Buses

Mandatory Bid Requirements for Vendors:
Bidders are required to provide all of the following information and documentation to meet the mandatory minimum bid requirements.  Failure to comply with these requirements may result in disqualification of the bid.  The Applicant reserves the right to waive minor bidding defects.

1. Vendor’s map of service availability and expected download speeds within the District’s boundaries and identification of any dead zones or areas with limited service availability. This should be supported by speedtest and actual measured coverage data, crowdsourced or otherwise, within the past 12 months, not just calculated expected coverage maps. A list of bands utilized within the designated coverage area that can be compared to equipment specifications is desirable.
2. Completed bid template in Excel (no protected cells) and not in PDF:

• Provide all mandatory information required in the template.
• Quantities should be based on the information contained in the RFP.

3. The Vendor must provide the manufacturer’s spec sheets for equipment and any other technical information that the Vendor has available on all proposed hardware, including user manuals, technical manuals and installation instructions as part of their submission. See Technical Requirements for additional information.
4. Provide a sample contract or service order that the Vendor requires customers to sign.
5. Itemize and describe any other mandatory charges that the customer must pay to implement the solution, such as software updates, license fees and/or mandatory maintenance or operation charges.
6. Include installation in equipment proposals as a separate line per bus. Applicant reserves the right to modify quantities and to opt not purchase installation from Vendor.
7. Bidders must indicate their willingness to sign a Student Data Protection Agreement or similar agreement in order to comply with RI State Law prior to award of any bid for services.
8. Vendors that have System and Organization Controls certifications should include their SOC1 Type 2, SOC2 Type 2, and/or SOC3 reports. Vendors who hold any  ISO 27000 or ISO 140000 family certifications should include documentation showing the length of held certification(s) and the current certification(s).
9. Vendors proposing installation must include references for their installation work doing similar installations and the name(s) of any subcontracted companies that will be used.