The purpose of this amendment is to upload the "Answers to Clarification Request" document to the attachments/links section of this solicitation.
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A. GENERAL INFORMATION
This is a combined synopsis solicitation for commercial products prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quotation(RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Products. Quotes failing to meet all the terms and conditions of this solicitation; to include buy terms, line-item descriptions, and attachments, may not be evaluated for award. One (1) firm-fixed price (FFP) purchase order will be awarded resulting from this solicitation. Any reference to the term “BID” in this solicitation is used synonymously with the word “QUOTE”. Please see FAR 13.004-Legal effect of quotations. Clauses and provisions included in FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 are incorporated by reference unless additionally clarified in this RFQ via addendums. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01. Attached is a combined synopsis/solicitation and the grocery lists.
The Puerto Rico Air National Guard has a requirement to purchase groceries in support of the IRT Utuado Medical Mission. The deliveries will take place at Cafeteria Building in the University of Puerto Rico in Utuado, PR. The groceries will be delivered in four (4) deliveries. This requirement is a request for quote (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect in the Federal Acquisition Circular: 2025-01.
The award will be a Firm Fixed Priced Award in accordance with the following:
1. Set Aside: This acquisition is a 100% small business set-aside.
2. The Product Service Code is 8940, Special Dietary Foods and Food Specialty Preparations.
3. The North American Industrial Classification System (NAICS) code for this acquisition is 311999 with a size standard of 700 employees.
B. DESCRIPTION OF ACQUISITION:
The Puerto Rico Air National Guard has a requirement to purchase groceries. See attached Groceries Quotation Tables for a full description. The award of this procurement is under Simplified Acquisition Procedures.
Interested vendors must submit their quotes no later than May 21, 2025, 1:00pm local time, email quotes to SFC Maria Ruiz Perez at . If there are any questions, please send an email before May 15, 2025.
C. SCHEDULE OF SUPPLIES/SERVICES:
1st Delivery shall be delivered on 26 May, 2025 at 1:00pm local time. The groceries shall be in accordance with the attached Groceries Quotation table 1st Delivery Tab
2nd Delivery shall be delivered on 29 May, 2025 at 1:00pm local time. The groceries shall be in accordance with the attached Groceries Quotation table 2nd Delivery Tab
3rd Delivery shall be delivered on 2 June, 2025 at 1:00pm local time. The groceries shall be in accordance with the attached Groceries Quotation table 3rd Delivery Tab.
4th Delivery shall be delivered on 5 June, 2025 at 1:00pm local time. The groceries shall be in accordance with the attached Groceries Quotation table 4th Delivery Tab
D. QUOTE PREPARATION INSTRUCTIONS:
To ensure a timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.
1. The offeror must submit a signed and dated quote with unit prices and extended prices. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, Supplies or Services and Prices and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offeror shall submit prices for each Delivery on the Groceries Quotation Table. There are four (4) Delivery Tabs
2. Offers must provide a unit price and extended price for all items.
3. Interested parties capable of providing the requirement must submit a written quote to include discount terms, tax identification number, cage code, and UEI.
4. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866-606-8220.
5. EVALUATION CRITERIA:
a. CRITERIA I – TECHNICAL: The offeror by acceding to all the requirements of this synopsis/solicitation (see Groceries Quotation Table) and evaluated by the Government will be determined acceptable.
b. CRITERIA II– PRICE: The Government will evaluate the price of all quotes as follows:
Quotes will be determined fair and reasonable based on competitive quotes, comparison with similar supplies in a related industry, comparison to an independent Government estimate, or any other reasonable basis in accordance with FAR 13.106-2. The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and, in the format, specified in Groceries Quotation Table.
Offeror’s may be asked to clarify certain aspects of their quote to which the offeror has not previously had an opportunity to respond.
E. DESCRIPTION OF REQUIREMENTS:
This requirement for delivery of groceries as specified in the Groceries Quotation Table 1st Delivery to 4th Delivery. The delivery of goods will be at Cafeteria Building in the University of Puerto Rico in Utuado, PR. The offeror shall take into consideration commuting distance to point of delivery to minimize the time meals spend in transit. The requirement is for:
CLIN ITEM UNIT TOTAL AMOUNT
DESCRIPTION
Please see the Groceries Quotation Table attached
F. BASIS FOR AWARD:
A single award will be made to the lowest priced quote and number of items quoted that meet the government’s technical requirements as stated all attached documents of this solicitation. This is a 100% Small Business Set-Aside firm-fixed price contract. The small business contractor must clearly identify any exception to the solicitation terms and conditions and provide a complete accompanying rationale.
The Payments of this contract will be through the wide area workflow program. All payments are net 30 days. All Offerors must accept this as payment. The wide area workflow website is
