Specifications include, but are not limited to: COPIER REQUIREMENTS (Minimum) a. Produce copies on 8 ½ " x 11", 8 ½ " x 14" and 11" x 17" b. All units proposed must be delivered as multi-functional devices to provide faxing, network printing and scanning. c. Have automatic document feeders that handle a minimum of 50 sheets d. Have automatic duplexing e. Must be a console model or come equipped with a stand or cabinet f. Automatic duplexing must not reduce the speed per minute more than 30% g. Have one operators manual per unit h. Have book copy feature i. Security that prevents files remaining on the hard drive of the unit from being accessible (secure print/confidential print queue) j. Capable of network printing, faxing and scanning. k. Have sufficient surge protectors to handle problems related to power surges l. Sort, staple, fax, scan, print and offset stack m. Contain a setting that allows a walk up user to have next priority after the current job is completed. n. Capable of walk up printing even if network problems exist. COLOR COPIER REQUIREMENTS (All items in copier requirements above plus :) a.Minimum 50 pages per minute b.Ability to manipulate jobs (insert pictures, cover pages, etc.) that are sent in via network c.High capacity paper tray capable of holding 4,000 sheets d.Capable of handling up to 12 x 18 paper LARGE BLACK AND WHITE MODELS (All items copier requirements above plus :) a.Minimum 105 pages per minute b.Ability to manipulate jobs (insert pictures, cover pages, etc.) that are sent in via network c.High capacity paper tray capable of holding 4,000 sheets d.Finisher - Saddle stitching, hole punching, etc. e.Insertion - cover pages, etc. VENDOR REQUIREMENTS a.Submit brochures and specifications on complete manufacturer's line of black and white units plus the items in 2 and 3 above b.Submit separate cost per copy pricing for black and white units and color units that include all supplies (except paper), maintenance, parts service and labor. c.Provide service capability (number of technicians employed by company, number of technicians in Dover area, call response time on site, parts inventory and access to parts inventory, etc.) d. All machines provided must be new, not remanufactured. e. Submit references that reflect Higher Education experience, or of accounts of the same size or larger (contact, length of contract, number of machines, etc.) f. Invoicing - capable of providing one monthly invoice broken down by machine and the number of copies per machine, number of copies per access code, etc. g. B e a b l e t o o f f e r a “ P a y t o p r i n t ” option. h. Must be able to supply units, install all units, provide training to key operator of each unit placed, relocate units when needed, all to be included in the cost per copy program. i. Must be able to provide their networking. j. Provide productivity reporting that details response time to service calls, number of service calls in a given period etc. k. Provide remote monitoring and must be able to manage all devices. l. Proposal for managing our copy center and mailroom. m. All equipment to be delivered set up per a schedule dictated by Delaware State University. n. Any machines installed at any time during the contract term will be billed at the cost per copy bid in your proposal. o. If required the vendor must provide machine moves as part of the contract. p. Loaner devices if needed will be provided at no charge. q. Service calls must be answered with physical response time of 4 hours. r. Once machines are in place the vendor must provide the DSU Copy Center with ample toner and staples so there is no down time if the machine requires toner or staples. s. The vendor must provide ongoing preventative maintenance for all devices to avoid unnecessary down time. t. Invoicing will be done on a monthly basis and will be accomplished with one (1) invoice. The invoice will list all machines and their respective copy counts for the month. The vendor is responsible for acquiring the copy counts.
