Specifications include, but are not limited to: The Facility Management Division, Office of Management & Budget (OMB), seeks the provision of heating, ventilation, and air conditioning (HVAC) preventive and repair maintenance services at specified buildings within the State Capitol Complex. 1. Maintenance schedule report, provided to STATE in an agreed upon format readily accessible on Windows based operating system, of all HVAC systems for each building. Software must be able to be operated or read via Windows and MAC operating systems. Report submitted to STATE monthly on the last Thursday of the month. Report must consist of PM’s completed, equipment replaced, service calls outside of normal working hours (8:00 AM to 5:00 PM CT). 2. 24/7 call response including urgent repairs and unscheduled work. Includes all labor, travel, including overtime (if applicable), per diem, lodging, and parts (belts, air filters, etc.) shall be included when responding. One (1) hour response time to any received calls. 3. Preventative Maintenance, Testing, and Inspecting: All labor, travel, including overtime (if applicable), per diem, lodging, and parts (belts, air filters, etc.) shall be included in order to prevent, identify, test, inspect, clean, align, calibrate, tighten, adjust, lubricate, and paint equipment. These activities are intended to extend equipment life and assure proper operating condition and efficiency. Typical activities include: a. Preventative Maintenance visits (PM’s): Shall be scheduled and carried out quarterly. Specific activities during PM’s to be based on manufacturer’s recommendations, equipment location, and time of year. STATE is informed on program’s progress monthly and PM results via the maintenance schedule report as indicated in Deliverable 1.; b. Identification, as many components have tags attached; and in many instances the tags serve to initial and date when a service is performed. This process shall be continued. Current identification tags shall be left in place and new tags shall be added as needed; c. Testing for excessive vibration, motor winding resistance, refrigerant charge, fan RPM, refrigerant oil (acid), water condition, flue gas analysis, safety controls, combustion and draft, crankcase heaters, control system(s), etc.; d. Inspecting for worn, failed or doubtful parts, mountings, drive couplings, oil level, rotation, soot, flame composition and shape, pilot and igniter, steam, water, oil and/or refrigerant leaks, etc.; e. Cleaning coil surfaces, fan impellers and blades, electrical contacts, burner orifices, passages and nozzles, pilot and igniter, cooling tower baffles, basin/sump and float, chiller, condenser and boiler tubes, etc.; f. Aligning belt drives, drive couplings, air fins, etc.; g. Calibrating safety controls, temperature, and pressure controls, etc.; h. Tightening electrical connections, mounting bolts, pipe clamps, refrigerant piping fittings, damper sections, etc.; i. Adjusting belt tension, refrigerant charge, super heat, fan RPM, water chemical feed and feed rate, burner fuel/air ratios, gas pressure, set point of controls and limits, compressor cylinder unloaders, damper close-off, sump floats, etc.; j. Lubricating motors, fan and damper bearings, valve stems, damper linkages, fan vane linkages, etc.; k. Painting, for corrosion control, on an as-needed basis.
