Specifications include, but are not limited to: The STATE is soliciting proposals for the procurement of software and associated services for full implementation and deployment of a comprehensive FMA System for the DTL (see Figure 1 for overview of system concept). This is a comprehensive financial management and governmental fund accounting system. It supports all financial management and accounting responsibilities of the DTL except for fixed asset management, employee timekeeping, payroll, and check issuance. Key functions include general ledger and sub ledger posting and management, accounts payable, accounts receivable, cash management, invoicing, reconciliation and audits, standard reporting, customer contact management, efficient data entry and search, and data analysis. A central functional requirement is the need for robust fund management and accounting capabilities to manage transactions associated with multiple trust land revenue sources and customer payments (e.g., leases, ROW agreements, royalties, improvement reimbursements) and specific trusts and payments to institutional beneficiaries. In addition, the DTL requires automated tools for grant administration in support of the Energy Infrastructure and Impact Program. The FMA System will require integration with the land management (LM) system (subject of a separate RFP to be released in the near future) since this is the source of information for many financial calculations and transactions associated with trust land assets. The “governmental fund management” environment is based on transactions relative to established funds (legislatively or constitutionally based): 1) General Fund (Department Maintenance Fund): Department operating fund financed by the Trusts that are legislatively assigned for specific purposes. 2) Permanent Fund (Coal Development Trust): Resources are constitutionally committed for distribution purposes as described in Article X of the State Constitution and N.D.C.C. Chapter 57-61. 3) Special Revenue Funds: Fund activities financed by specific revenue sources that are constitutionally and legislatively restricted, committed or assigned to expenditures for specified purposes. Includes a number of Perpetual Education Trusts including: Common Schools, North Dakota State University, North Dakota Vision Services/School for the Blind, School for the Deaf, North Dakota State Hospital, Valley City State University, Mayville State University, North Dakota Youth Correctional Center, North Dakota State College of Science, North Dakota Veterans Home, University of North Dakota, and Ellendale (allocated to Dickinson State University, Minot State University, Dakota College, North Dakota Vision Services/School for the Blind, North Dakota Veterans Home, North Dakota State Hospital, North Dakota State College of Science). Also includes the Strategic Investment and Improvements Fund and the Oil and Gas Impact Grant Fund. 4) Private Purpose Fund (Indian Cultural Education Trust): Resources of trust arrangements in which principal and income benefit a remediation trust.
