PURPOSE AND INTENT The sole purpose and intent of this Request for Quotation (RFQ) is to secure firm, fixed pricing, and establish a term contract for preventative maintenance and repair of air compressors and associated refrigerant dryers located throughout Palm Beach County including locations within the Glades area. SCOPE OF WORK Work to be performed by the successful quoter consists of furnishing all material, labor, supervision, tools, supplies and equipment necessary to provide regularly scheduled maintenance service, per manufacturer’s recommendations, which shall be performed on a quarterly and/or annual basis, as specified. The contract also includes repairs outside of the scheduled maintenance. The contract does include service inspections and repairs for the electrical portion of the air compressors. Services shall be in accordance with all terms, conditions and specifications listed herein. Additionally, services shall be completed in a professional manner, in accordance with industry standards, and meet the requirements of all applicable laws, codes and standards. COUNTY’S RESPONSIBILITIES The County shall: 1. Notify the successful quoter withinaminimumof three (3) days in advance to schedule the annual and/or quarterly maintenance service. 2. Reserve the right to have full discretion of scheduling the services. 3. Request the on-site repair of air compressors/dryers on an as needed basis. 4. Notify successful quoter to meet at a designated site to provide a good faith estimate for work to be accomplished, if requested. If the work is scheduled to be performed, the quoter shall not be compensated for providing the estimate. The successful bidder shall provide written estimates within 24-hours of time estimate was performed. If additional time is needed to provide the estimate, the successful quoter shall communicate with designated County representative and identify the reason for the delay. If the County does not move forward with the service request, the bidder shall be compensated a minimum of one (1) hour (additional hours if the estimate/diagnostics takes longer than one hour at the standard rate for technician). 5. Cover the cost for all permit fees, if required. 6. Reserve the right to require the removal of any of the successful quoter’s employees from performing the service, if in the County’s judgment, such removal is necessary to protect the County’s interest. 7. Inspect the service upon completion of work, unless prior arrangements are made, with the successful quoter to ensure that the work is acceptable. SUCCESSFUL QUOTER’S RESPONSIBILITIES The successful quoter shall: 1. Furnish at their expense all supervision, labor, materials and tools as necessary to fully complete the tasks as specified. 2. Establish a time line with County representative prior to starting work. 3. Coordinate the scheduling of work and all activities with the County representative. 4. Notify the designated County representative when arriving and departing from the worksite. 5. Sign in at the front desk when providing service for the Glades Region. 6. Notify the designated County representative within one (1) hour of arrival to allow the representative enough time to meet with the technician at the specific location if desired.
