A. Planning Process Assist the County with a community planning process that addresses the requirements outlined in the CHIP application instructions issued by the Office of Community Enhancement (OCE). At a minimum, this includes preparing and submitting the Planning Requirements Table with the following elements: 1. Complete a Community Services Resource Guide for the service area. The comprehensive community services guide must provide information and referral agency contact information, service area, name of program and services provided by the agency, and identification of the population served. 2. Undertake research and assessment. Answer OCE questions regarding the service area’s housing needs and community service collaboration. 3. Develop final recommendations for the CHIP program application. Indicate each CHIP Program-eligible activity requesting funding, describe the level of need for each activity and the rationale for applying or not, and apply for the specific activities in the PY2026 CHIP program application. B. CHIP Application Preparation Prepare and apply to the Ohio Department of Development OCE for funding under the PY2026 CHIP Program. The CHIP application will be consistent with the County’s community housing priority needs and stakeholder recommendations. The application will be completed and electronically submitted via SalesForce no later than the OCE designated due date. All required public hearings, tables, narratives, attachments, signatures, and sign offs will be completed as part of the application process. C. CHIP Program Design, Administration, and Program Implementation a. Program Design: Consultant will utilize existing procedures and criteria which will enable proper administration and implementation for all anticipated or potential funded activities, home repairs and/or housing rehabilitation for both owners and renters, lead based paint hazard reduction with temporary relocation, where applicable, and tenant based rental assistance. b. Administration: 1. Coordinate all administrative tasks with the County’s appropriate department personnel. 2. Complete Tier 1 environmental review. 3. Establish outreach procedures. 4. Set recipient qualifications criteria and priority rating scale. 5. Establish grant limits. 6. Determine family income criteria to determine grant qualifications. 7. Establish contractor application procedure. 8. Establish contractor minimum qualifications. 9. Determine bidding procedures. 10. Establish inspection procedures. 11. Establish installation and materials specifications. 12. Design (or implement electronically, as required) necessary forms for application, qualifications, data collection, inspection documentation, loan determination, construction payments and drawdowns. 13. Maintain fiscal accounting procedures necessary to assure proper expenditure of and accounting for funds received. c. Program Implementation: 1. Promote the program throughout the project area and to eligible applicants using any marketing methods necessary. 2. Assist interested households in applying for CHIP assistance. 3. Maintain contact with other resources and coordinate in obtaining non-CHIP funds, where possible. 4. Recruit and screen qualified contractors for participation. 5. Rank and select applicants for assistance based on all current HUD, and local polices. 6. Perform on-site inspections of homes to determine structural deficiencies.
