Cuyahoga County’s Office of Early Childhood is seeking a location to host its Annual Meeting. The location needs to be able to seat at least 300 participants (at round tables) in a large ballroom while providing continental breakfast and coffee, as well as all AV capacity outlined below from 7:00 a.m. to 11:00 a.m. After the event in the ballroom ends at 11:00 a.m. a smaller breakout room will be needed for up to 40 participants with box style lunches until 2:00pm.. Facility: Centrally located within Cuyahoga County is strongly preferred. Onsite self-parking is required. Free parking is strongly preferred. Food Catering – See further details below Room: Large Ballroom – 7:00 a.m. – 11:00 a.m. Ability to seat up to 300 people -- at round tables. Table Linens and table water service. 1 Riser (8’ x 10’) 1 Podium. House AV System and onsite AV Technician – See details below. 3 8’ skirted registration tables outside of meeting room Smaller Breakout Room – 11:00am – 2:00pm 1 Meeting room to seat up to 40 people after main ballroom event ends at 11:00am 40 Premium Box Style Lunches Basic AV capabilities (i.e. TV and hookup to display a PowerPoint presentation) Catering: 300 Person Continental Breakfast to include: Assorted Danish Rolls Muffins Bagels Fresh Fruit Yogurt Cream Cheese Assorted Juices Plastic Silverware, Plates, & Napkins 300 Person Coffee Service to Include: Regular Decaf Cream, Sugar Cups, and Stirrers 40 Premium Box Style Lunches with assorted canned drinks and bottled water available to be served at 12:00 p.m. in the Smaller Breakout Room. Audio/Visual: 2 10’x10’ cradle screens 2 LCD Projectors 1 Wired Podium Microphone 1 Remote Handheld Microphones 1 Splitter VGA cable 1 42” AV table with power 1 Wireless mouse/laser pointer
