PHASE I: 1. Prepare the project Right of Way Detailed Cost Estimate using the Department’s Cost Estimate Form. Submit the Estimate to the PMC. The Cost Estimate is to be submitted within twenty-one (21) days after written Notice to Proceed. 2. Request to the PMC a review appraiser upon submission of the Cost Estimate. PHASE II: 1. Obtain and review the Conceptual Plan layout and meet with the Project GEC to assist in developing Preliminary Right of Way plans and discuss any concerns applicable to project. 2. Attend all required meetings relevant to the project. 3. Request and meet with the PMC and Project GEC to review the projects scope and design, as well as establish protocol for subsequent project activities. 4. Obtain a copy of any property contamination reports and any Hazardous Waste reports. Reports must be available during completion of Right of Way Project Inspection Checklist. 5. Attend field review of the project with Review Appraiser to ensure accuracy of plans and assist in the completion of the Project Inspection Checklist. 6. Upon receipt of the completed Project Inspection Checklist from Review Appraiser, assign, prepare and submit completed specialty/appraisal reports to PMC via e-Builder. 7. Request topo and any other noticeable required plan revisions to designer, including adding temporary construction easements for removal or demolition of any significant improvements such as, outdoor advertising billboard signs, canopy cutoffs, houses, buildings, or other major structures lying within, partially within, or off required acquisition area yet with extensions such as septic systems, wells, or other significant extensions lying within required Right of Way, and warranting the removal of building, house, or other major structure off required R/W acquisition area. Coordinate with the PMC, who will assist in determining boundaries or limits of required demolition and removal easements. 8. Furnish and enter the following data for entry into the Department’s TPro system: a. Names. b. Addresses. c. Parcel Numbers. d. Identification of Relocation Parcels. e. Appraisal Data. f. Relevant comments. 9. Conduct Relocation Interviews with all displacees using appropriate forms. Submit interviews, pictures of improvements, building sketches showing dimensions, necessary moving estimates, and a copy of the appraisal to the PMC. 10. Prepare and submit a Property Management Inventory List to the PMC after riding project with the Outdoor Advertising Sign Specialist to determine illegal signs not requiring sign valuation reports. 11. Prepare and submit appropriate inspection forms (PM-1’s) for all significant buildings/structures/improvements located within the required Right of Way acquisition area to the PMC within 45 days from receiving initial right of way plans. PHASE III: 1. Meet with the assigned project attorney and review the Right of Way plans. Request Owner Verification forms, Preliminary Title reports, and set the schedule of completion of the documents. Monitor the progress and completion of the attorney’s work. 2. Furnish copies of the Owner Verification forms and Preliminary title reports to the assigned appraiser(s) once they are received. 3. Attend meetings with property owners and PMC to discuss the potential of acquisitions in advance of GEPA. 4. Submit plan revision requests to the PMC. Attach a copy of the Owner Verification Form if the attorney certifies that the plans, legal descriptions, and/or property owner’s name is in conflict. 5. Prepare Relocation Benefits Packages, according to GDOT Relocation Package Preparation guidelines and submit to the PMC. 6. Verify and update all data relative to right of way for the TPro system
