A. Required Capabilities 1. The Offeror shall be in business for a minimum of six (6) years providing vehicle upfitting sales and installation for law enforcement, fire response, and non-public safety vehicles. 2. The Offeror shall provide a minimum of four (4) reference letters from a government entity. 3. The Offeror’s facility shall have a minimum of five (5) installation bays to perform vehicle upfitting services. B. Offeror Requirements 1. Vehicle Upfitting Offeror shall have the expertise and capacity to install all proposed products for police, fire and non-public safety vehicles. The Offeror shall be responsible for providing all labor, parts, wiring, mounting hardware, and any miscellaneous materials necessary to fully equip a Law Enforcement, Fire Response, and Non-Public Safety Vehicle. Installations shall not void any OEM warranties or interfere with factory safety systems. The Offeror shall also demonstrate the capability to perform custom fabrication work when standard mounting solutions do not meet the operational or equipment needs of the vehicle. 2. Mechanical Capabilities Offeror shall have the capability to handle inevitable, minor mechanical problems that can develop such as, but not limited to dead batteries, flat tires, etc. 3. Equipment Standards New equipment to be the latest model of standard design manufactured with all standard equipment, tools and warranty. Offeror shall supply full description and descriptive materials on unit proposed. Equipment shall comply with current provisions of the National Traffic and Motor Vehicle Safety Act and all other applicable industry standards (e.g. SAE, NFPA, NTEA/Member of the MVP program is preferred). 4. Inventory Standards Offeror is required to ensure a sufficient stock of shop supplies and detailed vehicle build parts prior to the installation date for a Law Enforcement, Fire Response, and Non-Public Safety Vehicle. 5. Installation Standards The Offeror shall provide all parts, labor, tools, and technical expertise required to upfit Law Enforcement, Fire Response, and Non-Public Safety Vehicles. The Purchasing Entity will coordinate with the Offeror to establish a designated date and time to drop off vehicle(s) for installation. The maximum turnaround time for each vehicle shall not exceed thirty (30) calendar days from the date the vehicle is delivered to the Offeror’s facility. Should the Purchasing Entity supply more than four (4) vehicles simultaneously, both parties may mutually agree to extend the completion timeframe beyond thirty (30) days. The Offeror shall be prepared to accept vehicles immediately upon contact and coordination from the Purchasing Entity. Any delays in vehicle acceptance or installation timelines shall be communicated in writing to the Purchasing Entity and are subject to review and approval by the Purchasing Entity. Purchasing Entity will coordinate with the Offeror at the time a new vehicle is ordered to jointly develop the upfitting specifications. A purchase order will be issued in advance to allow the Offeror to procure parts and equipment, so they are on hand when the vehicle arrives. The Offeror may request the vehicle’s Vin number from the Purchasing Entity prior to procuring parts.
