The City of Austin is seeking information regarding agenda management systems and desires an automated web-based application for City Council meetings and agendas that efficiently: • collects data in a standardized, prescribed format from multiple sources throughout the City; • stores, utilizes and retains current and historical information; • facilitates expedited numbering, ordering, re-ordering, summarization, and standardization of agenda items and categories; • permits standardized, repetitively used language and/or legal verbiage available for insertion in documents; • Prepares draft agenda items and indicates missing data; • Allow workflows for agenda items to be customized by City system administrators and includes version history, access control, and locking for customizations; • facilitates and automates, wherever possible, electronic distribution and/or routing of documents; • Processes agendas from multiple bodies; • tracks and records document routing (with associated notations) and approvals; • provides and utilizes standardized documents and/or formatting and sorting for input and output of information including, but not limited to the following documents: o Requests for Council Action (RCA) o Backup Documentation (presentations, maps, reports, etc…) o Meeting Agendas o Meeting Minutes...
