Job Completion Contractors are to follow the schedule included. All jobs are to be completed within the specified week as outlined unless otherwise approved. Once started, a job must be completed within 24 hours. Large jobs such as Pocket Parks, Dunbar Park, or the State Highways will be allowed exception to this rule. Otherwise, approval must be requested prior to unexpected schedule alterations. Inspections The City shall inspect mowing locations to verify quality of work performed and shall notify the contractor within twenty-four (24) hours of inspection of unacceptable performance. Contractor shall respond within twenty-four (24) hours, and correction shall be made within seventy-two (72) hours. In the event no inspection notification is received by the Contractor, the Contractor shall assume that performance is deemed acceptable and payment will be approved. Meeting Monthly or upon request of the respective Parks & Recreation Director, a Landscape Supervisor employed by the Contractor shall tour all contracted properties or meet with said Superintendent. Litter Removal The Contractor shall immediately remove and properly dispose of any debris and litter found in the park area or median. This shall be done immediately before mowing. Mowed grass shall be removed from sidewalks, road areas, and landscaped beds immediately after mowing and shall under no circumstances be left for cleanup the following day. (See Section entitled “Standard Operating Procedures for Contractor Litter Control” for more information. Limbs and all organic debris shall be disposed of at the City Chipping facility on Canna Lane. Mowing Height Mowers shall be adjusted for a cutting height not greater than 2 inches. Where hand trimming is required, the grass shall be cut to a height as determined by the Parks & Recreation Department. Crew Requirements A contractor may not operate a crew with less than three members per crew for the duration of the contract. If at any time a crew is identified to be operating with less than three members, work may be halted, rescheduled, or reassigned to another company until the minimum crew compliment is met. There is no maximum requirement. Task Litter, Limbs, Grass Clippings and Debris Removal Frequency Each Visit Procedure Inspect and remove litter, limbs, and debris from grounds of parks, facilities, parkways, medians and landscape beds. 1. Inspect and remove all litter and debris before mowing and place them into bags. 2. Collected litter bags shall be placed into a dumpster at a suitable nearby site or at the City's Service Center. 3. All limbs, branches, or other organic matter 6” in diameter or smaller shall be disposed of at the city's chipping site. If there is too much debris to remove, contractor will have 7 days to return and remove the debris. 4. Street curbs shall have all grass clippings cleaned from them. Task Mowing Frequency Each Visit Procedure Inspect and ensure safe and proper machine condition, operation and use. 1. Discharge chutes are to remain attached and down in a protective position during operation. 2. Discharge chutes are to be aimed away from on-coming traffic, pedestrians, or vehicles where practicable. 3. Mowers shall be removed from operation in school zone areas during zone operation times. Task Line Trimming & Edging Frequency Each Visit Procedure Line Trimming 1. Line trimming shall be performed around all obstacles to a height equal to or less than the height of all mowed areas. 2. Line trimming shall be performed around all fences and ground obstacles. 3. Line trimming shall be performed at all street curb joints to prevent weed growth into the street. Edging 1. Weed eat or edge bed boarders to redefine edges and inhibit further invasive growth by unwanted weeds or grasses. 2. Remove loose or leftover materials immediately and dispose of properly. Task Application of Weed Control Chemical Frequency Monthly or each visit, based upon labeled instructions. Procedure Apply a non-selective post-emergent herbicide, such as Roundup or an equally compatible herbicide to discourage weed growth in non-desirable locations. 1. Nonselective herbicide must be used by a legally certified applicator to maintain a weed free condition in non-planted bedding areas such as bare ground or decorative rock. 2. Non-selective herbicide must be used by a legally certified applicator in all Class C pocket parks to maintain a weed-free condition along the park side of residential fences and around all trees and obstacles, whether live or dead, or whether standing or fallen. Apply a selective post emergent weed-control chemical, such as Image, or an equally compatible herbicide to control established nutsedge, crabgrass, dollarweed, annual blue grass, and other like-weeds in non-desirable locations. Apply a selective pre-emergent weed-control chemical, such as Pendulum, or an equally compatible herbicide to prevent or control germination of weeds in non-desirable locations.
