I. General Background & Purpose The Delran Township (hereafter referred to as MUNICIPALITY) is a member of the Burlington County Municipal Joint Insurance Fund (BURLCO JIF). The BURLCO JIF commenced operations on January 1, 1991 with a membership of ten (10) municipalities. The BURLCO JIF was formed as a self-insurance pool and operates under the authority of N.J.S.A. 40A: 10-6 et seq. and related regulatory authority of the New Jersey Department of Banking and Insurance, N.J.A.C. 11:15-2.1 et seq. The BURLCO JIF has grown to twenty-seven (27) members today. The BURLCO JIF is subject to and must operate in compliance with the provisions of the “Local Fiscal Affairs Law” (N.J.S.A. 40A: 5-1 et seq.), the “Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.), and regulations including but not limited to (N.J.S.A. 5:34) and the Open Public Meetings Act (N.J.S.A. 10:4-12). The BURLCO JIF was formed as a long-term vehicle through which member municipalities seek to stabilize their insurance related expenditures through "pooling" and the application of various risk management techniques. These techniques include pooled retention of the working layer of claims, enhanced safety and loss prevention, and group purchase of necessary administrative services including claims administration and legal defense counsel. Coverage afforded through the BURLCO JIF includes Property, General Liability (including Police Liability), Automobile Liability, Employment Practices/Public Officials Liability, Cyber Liability, and Workers’ Compensation. The BURLCO JIF retains the first $300,000 per General, Automobile and Workers’ Compensation claim and $100,000 per Property claim. The BURLCO JIF pools its resources with other New Jersey Joint Insurance MUNICIPALITYs through an excess pool known as the Municipal Excess Liability Joint Insurance Fund (MEL) that provides coverage beyond the BURLCO JIF retention. The BURLCO JIF purchases Cyber Liability and Public Official’s and Employment Practices Liability coverage in the commercial market and obtains Environmental Impairment Liability insurance through the E-JIF. Of primary importance to the MUNICIALITY is a firm that is familiar with the local operations of MUNICIPALITY with a thorough understanding and mastery of municipal risk as well as the programs and services provided through the BURLCO JIF. II. RISK MANAGEMENT CONSULTANT - Applicant Requirements The RISK MANAGEMENT CONSULTANT: A. Shall be a New Jersey licensed Property and Casualty insurance producer who has demonstrated prior experience in the management of public insurance risks. B. Shall demonstrate knowledge of the BURLCO JIF Programs and Services. C. Shall demonstrate a knowledge of MUNICIPALITY’s operations and exposures. D. Provide that its officials, officers, employees and appointees shall cooperate with the Fund, the Fund Attorney, Claims Administrator and any designated Defense Attorney in the defense of all claims, including any procedures established by the Executive Committee for the handling of claims, Notices of Claims and litigation. E. Advise the MUNICIPALITY on risk management matters and the appropriateness of coverage or optional coverage offered by the BURLCO JIF; III. Minimum Services The Role of the RISK MANAGEMENT CONSULTANT is to provide Professional Risk Management services to the MUNICIPALITY as follows: A) The Consultant shall assist the MUNICIPALITY in identifying its insurable exposures and shall recommend professional methods to reduce, assume or transfer the risk of loss. B) The Consultant shall assist the MUNICIPALITY in understanding and selecting the various types of coverage and limits available from the Burlington County Municipal Joint Insurance Fund. C) The Consultant shall review with the MUNICIPALITY any additional types of coverage that the Consultant believes the MUNICIPALITY should purchase that are not available from the Fund. The Consultant shall purchase and bind any additional types of coverage authorized by the MUNICIPALITY. D) The Consultant shall assist the MUNICIPALITY in the preparation of applications, statements of values and other documents requested by the Fund. However, this Agreement does not include any appraisal work by the Consultant. E) The Consultant shall review the MUNICIPALITY’s annual assessment as prepared by the Fund, and shall assist the MUNICIPALITY in the preparation of its annual insurance budget. F) The Consultant shall review the loss and engineering reports for the MUNICIPALITY, and shall assist the Safety Committee in its loss containment objectives within the MUNICIPALITY. G) The Consultant shall attend and actively participate in the MUNICIPALITY’s Safety Committee activities and meetings, and shall present information to the Safety Committee on Safety related topics. H) The Consultant shall attend the MUNICIPALITY’s Member Accident Review Panel meetings and assist the MUNICIPALITY in determining the cause of accidents. The Consultant shall suggest any remedial actions necessary to avoid future accidents. I) The Consultant shall assist the MUNICIPALITY in determining the necessary training for each employee in each Municipal Department based upon the employee’s job description and in accordance with OSHA and other governmental regulations. J) The Consultant shall assist the MUNICIPALITY in scheduling employee training, both internal and external, including the tracking of course attendance and completion of course requirements. K) The Consultant shall review the MUNICIPALITY’s loss data on a regular basis and prepare reports to the MUNICIPALITY on recent losses, open claims, and loss trends. L) The Consultant shall assist the MUNICIPALITY by reporting to the Fund changes in exposures including the deletion and addition of vehicles, equipment, and properties and the contracting of Municipal services to third parties. M) The Consultant shall assist the MUNICIPALITY and Fund professionals in the annual renewal process including the gathering and verification of exposure data. N) The Consultant shall order Certificates of Insurance from the Fund. O) The Consultant shall review Certificates of Insurance received by the MUNICIPALITY. P) The Consultant shall review proposed contracts between the MUNICIPALITY and organizations and contractors to verify that the appropriate indemnification and hold harmless language is contained in the Contract and that the Certificate of Insurance Guidelines are being followed. Q) The Consultant shall evaluate and advise the MUNICIPALITY on the risk management aspects of public events being staged or sponsored by the MUNICIPALITY. R) The Consultant shall review the annual coverage documents to verify the accuracy of the policies. S) The Consultant shall respond to questions regarding coverage from the MUNICIPALITY’s officials. T) The Consultant shall actively attend and participate on the Fund Subcommittees as authorized by the Fund Bylaws. U) The Consultant shall regularly attend the Monthly Executive Committee meetings of the Fund. V) The Consultant shall execute and file with the MUNICIPALITY, as part of this agreement, and the Executive Director’s office a copy of the Burlington County Municipal Joint Insurance Fund Confidentiality Agreement. W) The Consultant shall at least twice annually, prepare and present a written report to the Governing Body of the MUNICIPALITY outlining the MUNICIPALITY’s Insurance and Safety Program. X) The Consultant shall perform any other services required by the Fund’s Bylaws.
