The Contractor shall process the payments for payees on an as-needed, monthly, or biweekly basis (to be determined by the County) to include pay calculation, withholding and remittance of taxes and other required deductions, direct deposit services, and/or printing and mailing checks and pay stubs (at the County’s discretion) to each payee within ten (10) calendar days of the submission of payment data to the Contractor. 1.2 The Contractor shall prepare and deliver (e.g., mail) annual tax Federal Forms W-2 and W-2c (if applicable) to each payee on or before the mandated deadline. The Contractor shall provide all necessary documentation related to quarterly State Tax Returns (DE9, DE9C, and DE9ADJ) including a DE9C data file in XML format or other format as required by the Employment Development Department (EDD) and Internal Revenue Service (IRS) Federal tax Forms 941, 941-X, and W-3c to County Central Payroll Administration for State and Federal tax reporting purposes, in accordance with Federal and State regulations at least twenty (20) days before the mandated deadlines. 1.3 Only employees hired in permanent positions with the County of San Diego will have benefits (health/fringe benefits), retirement contributions paid by the employee and/or the County of San Diego (at the County’s discretion), which may include: • Flexible (Benefits) Credit • Medical Insurance • Dental Insurance • Vision Insurance • Life Insurance • Accidental Death & Dismemberment • Flexible Spending Accounts (FSA)...
