Respondent must be able to perform the tasks listed herein or have the resources to partner with other qualified firms to be considered eligible for an award under this Solicitation. Respondents shall provide a detailed narrative of their experience as it relates to each of the items below. Respondents shall clearly indicate if they intend to provide services in-house with existing staff or through subcontracting or partnership arrangements. The Respondent shall furnish pre-funding and post-funding grant administrative and planning services to complete the LHMPP projects, including, but not limited to the following: Pre-Funding Services The Respondent will develop project scope, timelines, goals, metrics, and deliverables for LHMPP qualified projects and a complete LHMPP Grant application. The provider will work with County Staff and Engineering, as applicable, to provide the concise information needed for submission of a complete LHMPP funding application and related documents. The required information shall be submitted in the format required by the GLO. All payment for grant administration and planning services is contingent upon the County being awarded funding through the LHMPP. Post-Funding Services Respondent will provide planning services for projects approved for funding under the CDBGLHMPP Grant. The Respondent will serve as project manager and complete all project deliverables as identified in the scope of work and the grant agreement within the timeframe required by the GLO. Respondent will administer and complete all financial, project deliverable, and administrative reporting requirements for all eligible projects approved for LHMPP funding. The selected Respondent must follow all requirements of the Texas GLO Local Hazard Mitigation Plans Program including, but not limited to the following: A. Grant Administration Services - General i. Coordinate, as necessary, between subrecipient and any other appropriate service providers (i.e. Engineer, Environmental, etc.), contractor, subcontractor and GLO to effectuate the services requested. ii. Assist in public hearings. iii. Work with GLO’s system of record. iv. Provide monthly project status updates. v. Funding release will be based on deliverables identified in the contract. vi. Maintain document files to support compliance. vii. Financial duties: a. Prepare and submit all required reports (Section 3, Financial Interest, etc.). b. Assist subrecipient with the procurement of audit services. c. Assist subrecipient in establishing and maintaining a bank account for disaster recovery funds. viii. Implementation and coordination of Affirmatively Furthering Fair Housing (“AFFH”) requirements as directed by HUD and the GLO. ix. Implementation and coordination of Section 504 requirements. x. Program compliance with Texas General Land Office requirements. xi. Ensure that fraud prevention and abuse practices are in place and implemented. xii. Prepare and submit all closeout documents. a. Submit all invoices no later than 60 days after the expiration of the contract. xiii. Assist in preparation of contract revisions and supporting documents including, but not limited to: a. Amendments/modifications b. Change orders
