Arranging and securing international and domestic group airfare consistent with the approved itinerary; Booking hotel accommodations that meet Department specifications for location, quality, and convenience; Coordinating all ground transportation and transfers within Europe, including airport transfers, motor coaches, and local transit; Scheduling and confirming guided tours, site visits, and educational excursions as identified by the Department; Securing licensed, English-speaking tour guides and interpreters as needed; Coordinating dining reservations and group meals in accordance with the planned itinerary; Managing the collection of participant payments for the remaining balances after deposits and Department contributions have been applied; Maintaining accurate financial and payment records and providing regular reports to the Department; Preparing and distributing comprehensive travel documentation for all participants, including flight details, hotel information, contact lists, and itineraries; and Providing on-site or remote travel support throughout the duration of the trip, including assistance with any travel disruptions or emergencies.
