Services Requirements: • Security: The Contractor shall provide secure storage bins and secure shredding services. • Transportation: The Contractor shall pick up documents in bins or boxes from each location and transport them to a shredding facility. Contractor will enclose documents already contained in a secure container within a securely enclosed vehicle at the time of removal to the Contractor's offsite destruction facility. Any boxes of documents shall be transported on pallets and shrink-wrapped or loaded into Secure Containers before removal from each location. • Destruction: The Contractor shall shred documents using industry-standard methods that make them unreadable and unreconstructible. The Contractor shall destroy documents by shredding to 5/8 inch or smaller as specified by the Agency. Contractor may propose an alternate destruction method, which will require advance approval by the Agency. • Contractor must Destroy all Materials according to appropriate government (federal and state) standards. Appropriate government standards may include, but are not limited to: o IRS Publica�on 1075 o HIPAA Privacy Rules (45 CFR 164.530(c)) o Internal Revenue Manual (IRM) 1.15.3 o Texas Government Code Chapter 441, Subchapter L o Texas Local Government Code Sec�on 202.003 o Texas Administra�ve Code, Title 13, Chapter 6
