The City of Springfield, through the Office of the City Clerk, is soliciting proposals from qualified vendors to provide a comprehensive meeting management software solution. The goal is to streamline legislative and administrative meeting processes, enhance transparency, improve operational efficiency, and foster public engagement. The city conducts regular meetings for various boards, councils, and committees. These meetings involve agenda preparation, electronic voting, minute-taking, and public access to meeting materials. The selected vendor will deliver a turnkey solution that includes software licensing, implementation, training, and ongoing support. The City seeks to reduce manual processes, minimize errors, and ensure compliance with applicable regulations, including open meeting laws. Proposals should emphasize cost-effectiveness, seamless implementation, and robust training and support services.
