As further directed by EOHHS, the Contractor shall assist EOHHS in providing centralized, coordinated programmatic management to the SSYI Programs as follows: Project and Operations Management - Develop, refine, and implement, with EOHHS approval, policies, procedures, processes, and mechanisms to ensure the effective and efficient operation of the SSYI Programs; Coordinate all SSYI operations and provide ongoing operations management; Perform project manager duties for SSYI, including but not limited to statewide initiatives identified by EOHHS; Host and maintain a centralized web-based platform for SSYI grant management (e.g., Microsoft Teams with separate SSYI Grantee channels); Participate in strategic planning and meet regularly with EOHHS; Ensure the use of a Racial Equity Lens in the implementation of SSYI; and Assist EOHHS with other oversight and management tasks, as needed; Fiscal Management - Review and provide feedback on annual SSYI Grantee budgets, rolling budget amendments, and quarterly expenditure reports; Monitor fiscal progress; correspond and meet with SSYI Grantees and SSYI Subgrantees about grant utilization; Check documentation that backs up expenditures listed on SSYI Grantee expenditure reports, as requested by EOHHS; Build SSYI Grantee and SSYI Subgrantee capacity by providing coaching/training on fiscal management and program administration, as needed; and Develop corrective measures and recommend improvements in collaboration with SSYI Grantees, SSYI Subgrantees, and EOHHS; Meetings and Communication - Hold virtual and in-person meetings and site visits with SSYI Grantees and SSYI Subgrantees multiple times each year; Plan and coordinate meetings and trainings for SSYI Grantees and SSYI Subgrantees, including drafting site visit agendas and documentation; Offer opportunities for SSYI Programs to network and learn through affinity groups and learning communities, in consultation with Technical Assistance Vendors; Facilitate connections among SSYI Grantees and SSYI Subgrantees; Coordinate and host SSYI-related events, based on identified needs; Listen to SSYI Grantees and SSYI Subgrantees, take accurate notes, synthesize information, and communicate information to EOHHS; Submit regular reports to EOHHS in the required format and frequency; Coordinate and participate in regular meetings with EOHHS, Technical Assistance Vendors, and other stakeholders; Manage communications with SSYI Grantees and SSYI Subgrantees; and Collect critical incident reports from SSYI Grantees and SSYI Subgrantees and report on critical incidents to EOHHS, as instructed by EOHHS; track and analyze critical incidents, as specified by EOHHS...
