The Navajo Division of Behavioral and Mental Health Services is looking for proposals from vendors in the Phoenix metropolitan areas or surrounding locations to host staff for the NDBMHS Year-End Meeting. NDBMHS is seeking vendors to provide lodging, catering, conference room rental, audio/visual equipment rental, and special discounted government room rates for this event to be held the week of January 26, 2026, to January 30, 2026. Specifications for Lodging, Conference Room Requirements and Catering: 1) Number of Staff – there will be an estimated 180 staff 2) Lodging Accommodations for 30 individuals a. Number of Single Rooms: 30 b. Check in will be on January 26, 2026, and Check out will be on January 30, 2026 c. Indicate if special discount or government rates are available d. All rooms are to be non-smoking rooms and should be offered on site as event e. The lodging rate per night should be the same for single rooms f. Note: some participants have government purchase cards and will be making lodging accommodation on their own and not paid under this contract; therefore, special discounted rate or government rate should be offered 3) Catering a. Welcome Reception on January 26, 2026, 6:00pm to 8:00pm, enough for 180 staff members i. Assorted finger foods and drinks b. Continental Breakfast on January 27 – 29, 2026 enough for 180 staff members. The breakfast menu must include different selections across all three days. Specifically: • Day 2 should offer different it...ems from Day 1 and Day 3. • Day 3 should offer different items from Day 1 and Day 2. Vendors are encouraged to rotate or vary warm items (e.g. switch bacon for ham or sausage patties), pastries, and fruit selections to ensure variety for attendees
