s 2.2.1 Weekly deliveries must be made to all MDOC facilities. (See Appendix D for Facility, Capacity and Physical Location). Deliveries must be made Monday through Friday between the hours of 8:00 a.m. and 3:00 p.m. CST. 2.2.2 The successful bidder will be required to have ample inventory on hand at all times to supply each facility with the required amount of food products to prepare and serve the designated menu at each facility for the total inmate populations plus thirteen percent (13%). 2.2.3 All frozen items must be delivered at a temperature of zero degrees Fahrenheit (0°) or below. Any refrigerated items must be delivered at a temperature between 35°- 40° Fahrenheit. 2.2.4 In case of a shortage, a like for like substitution can be made with prior approval by the MDOC Food Services Director. 2.2.6 All delivery drivers must have NCIC Background Check and be cleared before entering any MDOC facility. Drivers may not bring onto the grounds of any correctional institution items considered contraband. These items include but are not limited to: firearms, sharpened instruments or knives, other objects capable of inflicting harm/death, tools, explosives/ammunition, medication (prescribed/over-the-counter), illegal drugs, electronic devices or parts, escape paraphernalia, staff clothing or uniform related items, tobacco products, cell phones except for driver’s personal cell phone, cameras or any other items as mandated by Miss. Code Ann. § 47-5-193 (1972, as amended). Page 12 of 56 2.2.7 All delivery drivers are expected to maintain minimal physical and verbal contract with inmates and staff at the facilities. 2.3 Food and Meal Specifications 2.3.1 The food specification for the food product is located in Appendix A. These specifications shall be followed with no deviations or substitutions allowed unless prior approval is obtained from the MDOC Food Services Director with at least thirty (30) days advance notice. 2.3.2 Bids must be priced on Per Inmate, Per Day (PIPD) following the exact menu for each day based on three (3) meals per day per inmate. 2.3.3 In the event of an emergency involving bidder such as food production plants, manufacturers, and/or distributors, bidder must have the ability to provide uninterrupted food product deliveries. Bidder shall include emergency plan for food product deliveries with Bid. In the event of an emergency at MDOC facilities, MDOC will notify the vendor of the alternate delivery site. Bidder must acknowledge that all food products will meet or exceed the specifications listed in Appendix A. Emergency is defined, but not limited to, natural or man-made disaster, utility outage (power, gas, or water), pandemic, or other event(s). 2.3.4 USDA Commodities and Food Produced by MDOC. The MDOC qualifies to receive surplus commodities from the United States Department of Agriculture (USDA). There is no guarantee of the type or quantity of commodities that will be available. 2.3.4.1 The successful bidder agrees to maximize the utilization of any food items obtained through the commodities program of the USDA or any other similar food source, which will be credited against the weekly invoice at a value determined by the USDA.
