The Scope of Consultant’s Services, as currently envisioned by the City of Havelock, may include, but not be limited to, the following potential areas of work. Consultants are requested to highlight their expertise and experience in these and related areas pertaining to parks and recreation. Professional services to be provided by the selected firm may generally be as follows: Internal Assessment and Project Administration 1. Co-present approach to Comprehensive Master Plan along with City of Havelock Staff to the Board of Commissioners and provide timeline of progress reports. 2. Participate in progress meetings with City of Havelock’s Parks and Recreation Director as often as necessary but not less than once per month until the final plan is approved. Community Engagement 3. Identify, describe and implement a comprehensive strategy and methodology for community involvement in this Master Plan development process. 4. Provide well-organized and directed activities, techniques and formats that will ensure an open and proactive public participation process is achieved. These methods should solicit quality input from as many people as possible, including both users and non-users of the services and facilities. 5. Provide written records and summaries of the results of all public engagement and communications strategies that can be shared with the public. Resource and Data Collection 6. Conduct analysis that considers distribution, condition, cultural relevancy, connections and proximity of parks, green space, programs, recreation centers and services. Evaluation criteria should be based on the expressed values of the community. 7. Provide an assessment and analysis of the City of Havelock’s Parks and Recreation department current level of programs, services and maintenance in relation to present and future goals, objectives and directives. 8. Compile an inventory and assessment of the existing parks, trails, green space and facilities in Geographic Information System (GIS). Compare to national benchmarking tools. 9. Provide a community-wide statistically valid community needs assessment survey on recreation and park programs and facilities. The return rate should accurately represent a sampling of the population. Implementation 10. Conceptual recreation plans for the following properties: Lewis Farm Park Phase 2, Fort Macon Housing Property, and the former Havelock Yacht Club property. These conceptual plans should provide a high-level overview that lists key features and a general layout that can be used for grant opportunities. 11. Identify unique trends in the field of parks and recreation that would integrate well within the Havelock community. 12. Develop an action plan that includes strategies, priorities and an analysis of budget support and funding mechanisms for the short-, mid- and long-term for the park system, green space, trails and recreation programs and services. 13. Prioritize recommendations for maintenance, renovation and operations of parks, trails and recreation facilities. 14. Develop recommendations for operations, staffing, maintenance, programming and funding needs. 15. Provide a clear plan for development of programming based on demand analysis and community feedback.
