The required services to be provided are Region 1 pre-sort mail services four (4) Amarillo offices. Services shall include mail pickup, sorting, metering, barcoding, and delivery to the USPS Distribution Center. The awarded Contractor must ensure all mail is processed in accordance with USPS regulations and HHSC requirements. Additionally, the services must support certified and priority mail, EZ confirm tracking, reporting, and necessary supplies. A. General Requirements Contractor shall: 1. Furnish all labor, tools, equipment, transportation, materials, and supplies required to perform services. 2. Possess and maintain all applicable permits, licenses, and insurance. 3. Ensure full compliance with all USPS regulations and HHSC policies. B. Mail Pick-Up and Delivery Contractor shall: 1. Pick up all outgoing mail Monday through Friday by 4:30 PM from each location. 2. Deliver pre-sorted mail to the USPS Distribution Center of the State’s choice on the same day as pickup. 3. Process residual mail (not qualifying for pre-sort) within 24 hours and deliver it to USPS at standard postage rates. C. Pre-Sort and Metering Services Contractor shall: 1. Sort all outgoing mail to qualify for USPS pre-sort discounts. 2. Meter all mail for a designated fee based on mail type. 3. Apply five-digit or three-digit USPS barcoded postage as applicable. 4. Affix any additional required postage based on USPS pre-sort classifications. 5. Barcode and pre-sort all letter-size mail by ZIP Code. 6. Manually process any mail that cannot be barcoded and ensure proper entry into the mail stream. 7. Include the inscription “PRESORTED FIRST-CLASS” on all qualifying mail. 8. Process all mail within 24 hours of agency pickup...
