A. OBJECTIVES 1. Deliver HUD/NCHFA-compliant design that meets all applicable federal requirements (e.g., civil rights/accessibility, Section 3, environmental conditions from the approved ERR) and State/local codes. 2. Maximize unit yield at Robins Meadow while maintaining neighborhood compatibility and a cohesive campus; achieve a net gain beyond the existing 12 units. 3. Provide universally accessible, durable, and maintainable housing with compliant routes, entries, public/common areas, and usable kitchens/baths. 4. Integrate campus site planning (parking, pedestrian circulation, open space, lighting, utilities, drainage) across Phoenix Place, Robins Meadow, and 503 Old Wilmington Road. 5. Control cost and schedule through progressive estimating, value engineering, and a realistic phasing plan that minimizes disruption to ongoing services. 6. Produce clear, coordinated, bid-ready documents suitable for competitive procurement and construction in accordance with County, HUD, and NCHFA requirements. 7. Support federal labor standards (if triggered) and other federal compliance during bidding and construction. 8. Ensure energy code compliance and operating efficiency, meeting or exceeding the applicable IECC in effect at permitting; propose options for above-code performance if requested by the County. B. TASKS The Scope is performance-based. At minimum, the A/E shall perform and deliver the following tasks and work products. The County may modify, add, or delete tasks during negotiations consistent with the RFQ. Task 1 – Project Initiation & Management • Kickoff; confirm scope, budget, schedule, communication plan, and deliverables; establish file and submittal protocols. • Develop a compliance matrix mapping applicable requirements (e.g., Fair Housing Act design & construction, Section 504/24 CFR part 8, ADA as applicable, 24 CFR part 58 mitigation/conditions, Section 3/24 CFR part 75, Davis-Bacon trigger check under 24 CFR 92.354, and 2 CFR part 200 Appendix II construction clauses to be embedded in the future construction IFB/contract). • Quality Management Plan (QMP) with interdisciplinary coordination milestones. Task 2 – Due Diligence & Existing Conditions • Site reconnaissance, data collection, and coordination with County’s civil engineer. • Robins Meadow: building assessments (structural/architectural/MEP) with written findings; identify renovation vs. demolition/rebuild options and constraints. • 503 Old Wilmington Rd front office/resource center assessment (reuse/renovation/addition vs. replacement) including code and systems conditions. • Identify required surveys, geotechnical investigations, utility locates, and special studies; procure through County if outside A/E base services (with County approval).
