The selected contractor for this RFP (the “Contractor”) will fulfill streetlight maintenance responsibilities (the “Required Services”) on behalf of the Town of East Hartford as outlined in Eversource Publication NB-208. Under this item, the Contractor shall furnish all tools, labor, equipment, and incidentals necessary to inspect, maintain, and repair Town-owned streetlights. This item shall include all administrative efforts, office expense, vehicle mileage charges, and other business expenses necessary to provide the Required Services. The Contractor shall perform all Required Services in a manner as to keep streetlights functioning and in good working order and deliver service in an efficient manner that is responsive to Town (and resident) service requests. Required Services include routine repair and maintenance (e.g. photocell replacement, replacing LED drivers or LED lights, cleaning lens and/or fixtures of debris, securing top fixtures to poles) and condition/inspection evaluations (e.g. testing power to the pole/fixture, proper grounding and backwiring). Specific requirements include: 1) Photocells: Failed units will be replaced with new units that meet specifications or are an approved equal. 2) LED Fixtures/Drivers: Failed units will be replaced with new units that meet specifications or are an approved equivalent. 3) Poles: The Contractor shall replace all required labels when providing any service to a streetlight or pole. An inventory of warrantied equipment and current equipment specifications will be provided to the Contractor after execution of a contract. When the Contractor maintains or repairs any portion of a streetlight or pole, the entire streetlight and pole assembly shall be inspected for deficiencies. At a minimum, The following maintenance tasks shall be performed by the Contractor: 1. Tighten all loose bracket arm hardware. 2. Tighten all loose pole hardware. 3. Cleaning lens and/or fixture of debris. Within five (5) working days of notification to the Contractor, all Required Services requests must be completed. If, due to conditions outside of the Contractor’s control, a Required Service request cannot be resolved within five (5) working days, the Contractor shall provide documentation to the Town of the reason for the delay.
