Task 1. Project Initiation Conduct a project initiation meeting with the appropriate Town and District staff for the purposes of establishing lines of communication, reviewing the scope of work and the Town’s goals, and finalizing the management plan and project schedule. During the initial phase of the project schedule at least one meeting to meet with the representatives from the Town and School Administrations. This involves meeting with appropriate team members of the Facilities Master Plan Steering Committee to obtain critical information on the existing facilities and conditions assessments. Please note this committee shall meet throughout the planned process. Task 2. Facilities Inventory & Condition Assessment. Conduct a comprehensive inventory of all municipal buildings and sites for completeness and accuracy including details such as square footage, year built, occupancy, and use. The firm will create a database to house this information and make it accessible to Town and District staff. Assess current physical building condition, educational suitability, code and regulatory compliance (including ADA), building systems, and site functionality. Prepare photographic documentation and floor/site plans as available. Each building will be evaluated using a scoring system based on deficiency priorities, categories, and facility standards, with all assessment and supporting data incorporated into the database. Task 3. Needs & Utilization Analysis Review previous reports and master plans for all municipal and school buildings and interview municipal staff and other stakeholders to document current and projected facility needs by department and function. Usage trends, capacity, functional adequacy, educational suitability (for school buildings) will be analyzed. Future needs will be forecasted based on demographic and municipal changes, including school enrollment trends and housing or development plans. • The Dedham School Department plans to issue an RFP to hire a qualified firm to assist with educational visioning and explore possible changes to the current educational model. The FMP consultant will be expected to work closely with Dedham’s School Committee, Dedham School Administration, and other qualified firms to incorporate possible changes into future school building scenarios. Potential surplus buildings and vacant sites will be considered. The Town currently has one unoccupied municipal building (Dolan Center). Through the Facilities Master Plan process, changes to other municipal or school buildings could be recommended. The consulting team shall consider alternative uses (school, municipal, or otherwise) for any potentially surplused building(s) or partial buildings, based on prior planning studies, financial pro formas and potential municipal reuse or development scenarios, and a rigorous community engagement process in conjunction with the Steering Committee.
