1. The Contractor shall provide all necessary shop, labor, supervision, equipment/parts, tools, materials, supplies and incidentals to provide HVAC/Mechanical Services performed in accordance with all OSHA, Federal, State and local regulations and contract requirements for the VSP Facility. 2. Contractor shall have the proven ability and knowledge to perform all required Preventative Maintenance, On-Call repairs, and have a clear understanding of Building Automation Systems based on the size and scope at each facility. 3. Preventive maintenance shall include all adjustments and services required to maintain the systems and equipment in accordance with the manufacturer’s specifications and as described in section Scope of Work, paragraph B. and C. HVAC Preventative Maintenance Service. The contractor shall deliver to the Agency all copies of warranty certificates, maintenance manuals, and other pertinent data as it relates to replaced parts, components and equipment. Operational inspections shall be conducted during quarterly filter replacement visits. Contractor shall discuss with CA any current or known issues prior to operations inspection. Contractor shall observe the general operation of the system, if any issues exist, investigate and advise CA. 4. The Contractor shall not shut down any equipment in any facility, unless permission is first obtained from the CA of the affected facility. 5. Inclement Weather/State Holidays/Shut Down: The Contractor shall make every reasonable effort to provide services during inclement weather and must schedule around State observed holidays. When VSP offices are closed or excused early because of inclement weather or for holidays, the Contractor shall coordinate with the CA of the affected facility to reschedule any services. A copy of the State Holiday Schedule is attached to this solicitation. 6. Security: The Contractor shall comply with the following VSP Security Policies and Procedures and may be subject to security inspections: (a.) The Contractor’s employees’ that will be assigned to a location to be serviced are subject to VSP’s background check; including fingerprinting. Assigned Employees must not have a criminal history and must be insured. VSP must receive authorization from contractor employees via the background check process, along with the required fingerprinting (at no cost to the Contractor) by all VSP Facility assigned contractor personnel, upon award of contract and prior to beginning work at a VSP location. The background process is attached for reference only and may change during the contract term as required by VSP and instructions will be updated for contractor(s). The background process can take up to 4 weeks to complete. Only the Successful bidder(s) will complete this process. Contract Officer shall coordinate with successful bidder(s)the background process upon award of contract. (b.) The Contractor’s personnel shall maintain a professional appearance and should wear a uniform/clothing that displays the Contractor’s logo. A photo Identification Card worn/visible, will be acceptable in lieu of a uniform that displays the Contractor’s logo. No shorts, cut-offs, or tank tops are permitted. (c.) Do not attempt to access a locked or secured area unless under VSP escort.
