1. Assessment & Planning • Conduct an assessment of existing audiovisual equipment and infrastructure at each designated site. • Attend mandatory site walks coordinated by the DMUSD Technology Department. Attendance will be verified through sign-in records. • Provide recommendations for replacement, upgrades, and integration aligned with DMUSD Audiovisual Systems Standards. 2. Procurement, Removal & Installation • Contractor shall be responsible for the safe removal, disconnection, and proper disposal or recycling of all existing audiovisual equipment and related cabling as part of the project scope. • Furnish and install audiovisual equipment as specified for each school site. • Provide all necessary cabling, connectors, racks, mounts, speakers, microphones, projectors, displays, control systems, and ancillary equipment. • Ensure integration with Owner Furnished Equipment (OFE) as listed in the standards document. • Confirm proper rigging, electrical connections, and safety requirements (including redundant support and load ratings). 3. System Integration & Configuration • Configure AV systems to support: • Signal switching and processing • Collaboration displays and video conferencing systems • Wireless and wired presentation solutions • Assistive listening systems • Audio DSP, microphones, and loudspeakers • Control interfaces and programming per DMUSD specifications • Coordinate with District Technology staff on AV network integration (IP addresses, VLANs, PoE budgets, streaming requirements). 4. Documentation & Deliverables • Submit a detailed project plan outlining tasks, timelines, and responsibilities. • Provide as-built drawings including video schematics, audio schematics, network/control/power diagrams, rack elevations, and room layouts. • Deliver operations manuals, system configuration files, and warranty certificates. 5. Training & Support • Provide training for up to ten (10) DMUSD staff per site. Training shall cover operation, configuration, troubleshooting, and system maintenance. • Supply quick reference guides and video recordings of training sessions. • Provide technical support agreements to cover warranty, software updates, and ongoing service.
