1.0 Pre-Construction Phase a. The CONSTRUCTION MANAGER will attend design coordination meetings on a regular basis (minimum of two per month) with the OWNER, the Architect, and other consultants to discuss and review all items pertinent to the design phase. b. Review of project scope with OWNER, Architect and Stakeholders to ensure the plans meet the established facility criteria. c. The CONSTRUCTION MANAGER will review design documents, as they are developed to avoid potential problems and to minimize potential change orders. The CONSTRUCTION MANAGER will provide recommendations on contract provisions that establish contractor performance requirements to promote quality, cost effectiveness and schedule compliance. d. The CONSTRUCTION MANAGER shall prepare (1) detailed Construction Document phase estimate of the Cost of Construction for review by the Architect and the OWNER. BE AWARE, owner is having a third party cost estimate completed. CONSTRUCTION MANAGER will be required to follow the format of cost estimator to allow efficient comparison of estimates. e. Advise OWNER and Architect of recommended changes to contract documents / general conditions, specifications, and drawings prior to Bid / Award Phase. f. The CONSTRUCTION MANAGER assists the OWNER and Architect in developing a project phasing schedule that allows for the completion of the work in the allotted time outlined by the preliminary schedule. g. Provide advice and guidance regarding bid strategy, bid packaging, etc. h. Conduct the Pre-Bid Conference with the Architect and assist with Request for Information responses. i. Attend bid opening, assist Architect and OWNER as required in evaluation of bids received and suitability of lowest responsible bidder or bidders. j. Develop RFP and administer bids for third-party construction inspection work – OWNER to contract. k. Assist Architect as required in bid award recommendations with OWNER. 2.0 Construction Phase (provide a minimum of 40 hours per week onsite) – a. The CONSTRUCTION MANAGER will provide and maintain a qualified, project administration and on-site field staff, in sufficient numbers, to manage the project, conform to the scope of services, and certify that the work is performed in compliance with the contract documents. b. The CONSTRUCTION MANAGER will monitor and certify all work in progress to confirm the quality of the work and compliance with the contract documents. The CONSTRUCTION MANAGER will document and report all deficiencies to the Architect and OWNER. The CONSTRUCTION MANAGER shall make recommendations for corrective actions. c. The CONSTRUCTION MANAGER will prepare and maintain daily job site reports including weather conditions, number of workers, equipment in use, contractor activities, general activities, and special occurrences. Daily reports shall be available to OWNER and ARCHITECT upon request. d. Assist with material selections, colors, keying and other schedules with Architect and OWNER Stakeholders. e. Attend Emergency Meetings called by project team in response to any issues. f. Provide a review and recommendation for all change order requests submitted by a contractor. g. Review and provide recommendations for monthly payment applications. h. Provide a monthly report to the OWNER and Architect including an executive summary, progress report, financial report of project, discussion on schedule, project photos, summary of change orders and other critical issues. i. The CONSTRUCTION MANAGER shall monitor the detailed construction schedule provided by the General Contractor to ensure the project remains on schedule and does not become delayed. The CONSTRUCTION MANAGER will observe construction progress, and report deviations from the schedule that might delay project completion. The CONSTRUCTION MANAGER will consult with contractors to develop and implement corrective actions necessary to meet the project schedule. The CONSTRUCTION MANAGER shall inform the OWNER and Architect of any delays and concerns regarding the contractors maintaining the construction schedule. j. The CONSTRUCTION MANAGER shall implement the use of web-based project management software with the ARCHITECT that actively organizes the flow of project documentation. k. Coordination of OWNER provided items, equipment, and installation. l. Provide the OWNER and Architect with digital photograph documentation of the project and/or conditions, as required. m. Prepare and review with OWNER and Architect a punch list of items at Project substantial completion. n. Attend Facilities Committee and meetings as requested (minimum one per month).
