ACRP is seeking a qualified and experienced team to manage and execute the Insight Event, i.e., concept development; planning; event management, including logistics, day-of-event coordination, and facilitation; and post-event follow-up and documentation. Task descriptions are intended to provide a framework for conducting the project. ACRP is seeking the insights of proposers on how best to achieve the project objective. Proposers are expected to describe plans that can realistically be accomplished within the constraints of available funds and subaward time. Proposals must present the proposers’ current thinking in sufficient detail to demonstrate the soundness of their approach to meeting the project objective. Task 1. Prepare a schedule for the activities and milestones needed to conduct the Insight Event. The schedule should identify industry- or topic-related events (e.g., conferences, seminars) to be avoided when setting the date for the Insight Event. Two weeks following subaward execution, participate on a kickoff call with the project panel to review and select the in-person planning meeting date (see Task 5) and the Insight Event dates (see Special Note B). Task 2. Coordinate with ACRP staff to reserve a venue and needed technology (e.g., audiovisual equipment) for the Insight Event. Task 3. Conduct and submit a literature review to obtain information on current knowledge, practices, and relevant research pertaining to the topic, and identify relevant themes and potential topics for the event. Conducting a literature review involves collecting, evaluating, and analyzing publications that relate to the project scope. The Principal Investigator (PI) should search TRB’s Transportation Research Information Documentation (TRID), an integrated database of more than 1.3 million records of transportation research worldwide. The literature review should answer the question of what is known or not known about the topic. A good literature review does not just summarize sources and it is not an annotated bibliography. Instead, a good literature review analyzes, synthesizes, and evaluates sources to give a clear picture of the state of knowledge on the subject. Note: Depending on the content of the literature review, a second version may need to be developed for publication and public consumption. Task 4. Develop and submit a separate database of SMEs (within and outside the airport industry) with potential event participants, speakers, or moderators. National Academies of Sciences, Engineering, and Medicine (the National Academies) members should be considered as potential speakers/presenters/moderators. The database should be sortable and include individuals’ contact information, area of expertise, and potential role(s) (e.g., participant, speaker, moderator). The panel and ACRP staff will be a resource to the subawardee and will review and approve the subawardee's recommendations...
