? Perform site topographic surveys and site assessments ? Develop a revised scope of work, budget, and Benefit-Cost Analysis (BCA), ? Acquire all applicable Federal, state, and local permits. ? Develop preliminary and final design plans, ? Prepare Bidding and Contract Documents ? Provide documentation for retrofit products such as doors and windows that show the system will meet Missile D impact requirements of American Society for Testing and Materials International E1996. ? Provide a detailed line-item budget consistent with the engineering design plans and specifications. This can be in the form of a signed and sealed engineer's opinion of probable construction cost or a contractor's bid estimate. Ineligible items and/or above-allowable quantities need to be separated from the allowable actives. o The budget should include all essential SOW elements, such as design, wind vulnerability assessments, construction, surveying, site preparation, permitting, and inspection costs. o The proposed budget should match the project cost listed in the application and be supported by documentation such as vendor quotes, statement of increased maintenance costs, and contractor cost estimates. o The budget should identify eligible and ineligible costs. ? Provide an updated budget for subrecipient management costs with detailed line items identifying how costs were developed including the roles and responsibilities, wages, hours spent for pre-award activities or expected to be spent on program management, and fringe benefits. ? Provide a clear, detailed narrative scope of work that identifies the mitigation activity, level of risk reduction or level of protection, and a description of construction activities including but not limited to: dimensions of project components, description of ground disturbing activities, four (4) corner coordinates for each project area (decimal degree format), staging areas/access roads, color photos and maps, and items listed in the attached FEMA Region 6 Environmental and Historic Preservation (EHP) Guidelines for Hazard Mitigation Assistance (HMA) Applications in Louisiana, "Facility Improvements and Retrofits". ? Provide an updated schedule to include time for all SOW elements, such as wind vulnerability assessments, design/engineering, materials testing or other anticipated studies, permitting, contractor mobilization, construction, inspections, and project closeout. ? Provide a wind vulnerability assessment performed by a licensed professional to determine if the existing structures can resist the currently enforced design-level wind speeds, corresponding loads, and the forces that will be transferred to the existing structure from the new impact-resistant windows. ? Consult with the Parish to review project descriptions, federal requirements and compliance measures, and scheduling. ? Develop and submit regular reports that demonstrate progress on the project. Reports could be requested as frequently as monthly but will be required no less than quarterly. ? Assist the Parish and designees in the preparation and submission of all required documents. This will include, but is not limited to, site assessment, survey, design plans, etc. ? Assist the Parish and designees with grant closeout, as needed.
