The City of Denton DME Denton Energy Center is soliciting proposals for engine parts, hourly maintenance interval services, field services and inspections, and general repair and rebuild workshop services for the 12 Wartsila 18V50SG installed at the Denton Energy Center which is located at 8161 Jim Christal Road, Denton TX, 76207. It is anticipated that this RFP will result in multiple contracts with the corresponding local equipment representatives. In addition, the City will select a primary vendor and a secondary vendor for each contract. The secondary vendor will be contacted when the primary vendor is unable to perform the work needed. The vendor performing the work after the contract has been awarded will be selected based on ability to deliver the services within a reasonable amount of time and the criticality to have the equipment in service as outlined in the Vendor Selection section of this document . In addition, the vendor may be selected based on past performance with the City of Denton. Work perform under this contract shall not void any guarantees or warrantees provided by the OEM in cases where warranty still exists. Scope; Following is a description of the scope of services being procured: PARTS: A. Parts; a. Any and all parts associated with engines owned by the City to include but not limited to engine components, parts, generator parts, auxiliary parts and emission systems components. b. Parts shall be supplied by the OEM or shall be approved for use by the OEM. c. Where non‐OEM parts are used, the vendor will notify the City of their use. d. Mark‐up on all parts shall be limited to 10% of the vendor’s purchase price. SERVICES: A. General Repair/Rebuild Services; e. All repairs necessary to keep generating units for the Denton Energy Center equipment in good operating order as intended by the OEM. This will include corrective or preventive maintenance work. f. Repairs to include, but not limited to: i. Rebuilding/Reconditioning Services; ii. Replacement Services; iii. Any other activity to ensure the equipment operates within the OEM specifications; g. Any machining services needed to repair or rebuild. h. Cleaning and measuring for correct clearance on as needed. B. Removal and Installations Inspection Services; a. Provide removal from the City facility and transportation to the vendor’s service center. b. Provide transportation and installation back to the City’s facilities. c. Provide alignment and start‐up services as needed. C. Workshop Services; a. Cylinder head overhaul and repair services; D. Field Services Inspection Services; a. All inspections and troubleshooting necessary to keep generating units for the Denton Energy Center equipment in good operating order as intended by the OEM. This will include corrective or preventive maintenance work. b. Services to include, but not limited to: i. Hourly based interval work; ii. Troubleshooting engine control systems ; iii. Any other activity to ensure the equipment operates within the OEM specifications; E. For the purposes of this document reasonable times shall be defined as follows: a. Respond with person(s) available to perform work‐ no more than 2 weeks from notice. b. Provide service offer and estimated start date‐ no more than 2 weeks; c. Repairs and services‐ no more than 5 weeks from evaluation unless otherwise agreed upon by city representative.
