The Event Management System that Shepherd University is seeking has many facets to accommodate many departmental needs on campus. The requirements of the system are listed below: Must integrate seamlessly with Banner 9 scheduling data using a methodology that does not regularly require campus IT Services support. User-definable rule-based automation for assignment of course sections to defined class spaces that will be pushed by the tool directly into Banner. Rules should allow for the assessment of user-defined course requirements for teaching and align automated course section assignment with resources available in each space. Low-code/no-code support for bidirectional exchange of class scheduling data with Banner. B. Must be a vendor-hosted cloud based solution. Secure, web-based interface for academic, administrative, and external users. Able to calculate and record accounts receivable for space rentals. The scheduling system must allow for fine-grained definitions of academic units, academic spaces, non-academic spaces, buildings/individual rooms, technology, and departmental preferences. Ability to define space parameters (ex. room capacity, available layouts, rental pricing, etc.), setup types, expected attendance, available services, setup/break down times, and user defined booking status types. Internal CRM with customer/user contact information, usage history, communication log, and payment records. Ability to manage inventory of technology in individual buildings and specific spaces within each building due to different classrooms having different technology. Must allow for robust and customizable reporting to support institutional research and decision-making about academic space utilization, scheduling patterns, academic technology usage, and outstanding accounts receivable.
